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Administrative Specialist at STEEL WAREHOUSE CO LLC

Rock Island, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Jun, 26

Salary

0.0

Posted On

19 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Entry, Filing, Document Management, Invoicing, Purchasing, Record Keeping, Communication, Proofreading, Editing, Confidentiality, Microsoft Outlook, Microsoft Teams, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, SharePoint

Industry

Primary Metal Manufacturing

Description

Description Position Overview: We are seeking a highly organized, detail-oriented and proactive Administrative Support Specialist to support daily operations. The ideal candidate will excel at multitasking, demonstrate strong organizational skills, thrive in a fast-paced environment, and enjoy improving processes. Responsibilities: · General administrative duties including data entry, filing, and document management. · Review and sign off on invoicing for accuracy. · Purchase non-steel items to ensure adequate supply and assist in replenishment. · Converting and sending PO’s and outside processing orders, maintaining accurate records and timelines. · Process receiving paperwork. · Communicate effectively with internal departments and external vendors to resolve discrepancies · Prepare, proofread, and edit reports, presentations, and documents with a high level of accuracy. · Handle confidential information and sensitive business matters with discretion and integrity. · Other duties as assigned to support the team and business needs. Requirements Experience & Education: · 2+ years of administrative, office support, or coordinator experience, preferably in a warehouse or manufacturing setting. · Strong proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint). · Excellent communication and problem-solving skills. · High attention to detail and accuracy in data entry and documentation, with strong organization and prioritization skills. · Ability to work independently and collaboratively. · Self-motivated, dependable and eager to learn.

Responsibilities

The role involves general administrative duties such as data entry, filing, document management, reviewing invoices, processing purchase orders, and handling receiving paperwork. The specialist will also be responsible for preparing, proofreading, and editing various documents while maintaining high levels of accuracy and discretion.