Administrative Specialist (Systems & Settlements) at CD PROJEKT RED

Warsaw, Masovian Voivodeship, Poland -

Full Time

Start Date

Immediate

Expiry Date

23 Jul, 26

Salary

10800.0

Posted On

24 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Budget management, Financial analytics, Invoice processing, Fixed asset management, JIRA, Confluence, Dynamics, MS Office, Excel, Vendor management, Process optimization, Inventory management, Data analysis, Negotiation

Industry

Computer Games

Description

Company Description To create revolutionary, story-driven RPGs which go straight to the hearts of gamers — this is our mission. Want to dive deeper into our company’s culture? Explore our social media and check out our YouTube channel and Beyond the Game Blog where we share behind-the-scenes insights and stories direct from our team members! Job Description CD PROJEKT RED is looking for an Administrative Specialist (Systems & Settlements) to join our team for a fixed-term contract of 1.5 years. In this role, you’ll support the day-to-day administrative and operational functioning of the office, working across finance, systems, and vendor management. You’ll be responsible for coordinating administrative processes, supporting budget oversight, and ensuring smooth collaboration with internal teams and external partners. This position combines analytical work with hands-on office operations, making it a great fit for someone who enjoys both working with data and taking care of the physical workspace. Daily Responsibilities Data and Budget Management & Financial Analytics: Manage operational budget processes, including collecting data, forecasting expenses, and monitoring deviations from assumptions. Oversee the full circulation of financial documentation, including processing purchase invoices, managing company card expenses, and cooperating with Accounting on tenant rent settlements. Maintain fixed asset records in financial systems and coordinate periodic inventory processes in JIRA. Process Optimization & Systems (System Ownership): Support the implementation of new system solutions and tools improving office operations. Administer and optimize tools such as JIRA, Confluence, and Dynamics, ensuring efficient processes and up-to-date knowledge base documentation. Create and update administrative procedures and documentation in cooperation with Legal, Privacy & Compliance teams. Operations & Vendor Management: Manage relationships with external vendors, including sourcing suppliers, negotiating terms, and overseeing administrative contracts. Oversee office infrastructure and standards, including planning purchases (furniture, office and kitchen supplies) and organizing internal and external meetings. Support onboarding and offboarding processes, including handling settlements for departing employees. Qualifications Minimum 2 years of experience in an administrative, office operations, or similar role. Knowledge of ERP systems such as Dynamics, as well as tools like JIRA and Confluence. Very good command of MS Office (especially Excel), including working with large datasets, pivot tables, and financial functions. Strong analytical skills and the ability to interpret budget data. Experience with inventory processes and understanding of fixed asset management. Strong organizational skills, with the ability to multitask and effectively prioritize between analytical and operational work. Attention to detail and accuracy, especially in documentation and compliance with procedures. Good negotiation skills and confidence in working with external vendors. Proactive attitude and willingness to improve existing processes and solutions. Additional Information Working mode In-office in a full-time capacity in Warsaw, Poland. Health & Well-Being Private medical healthcare — a selection of medical plans with dental care and unlimited rehabilitation to choose from, which are also accessible for your partner and relatives. Life insurance — comprehensive pension and insurance plans to protect you and your loved ones. Annual screenings for cancer prevention covered by the company. Psychological and psychiatrist care — free mental health support and various well-being initiatives. Sports card — gain access to a wide number of sporting and fitness facilities across the city. Menstrual leave — employees who menstruate can take one extra day off when experiencing period pain. RED Parents Network — support for working parents, including childcare benefits, and family-friendly events. RED Summer Camp for Kids — a fun summer program for children aged 5–12, majoritively paid by the company. Perks & Professional Growth A welcome pack filled with goodies — to help you feel right at home once you join the team. Trainings, lectures, and courses — workshops and trainings for each employee, knowledge-sharing initiatives, online tutorials, and e-learning classes are all available. There’s always something to learn! REDs have access to the cafeteria platform through which they can receive subscription benefits, additional medical packages or vouchers and codes to shops, cinemas, and public transport reimbursement. Gifts for newborn rebels and regular chances to nab some cool swag! Social Activities & Life in the Office Dog-friendly office — dog owner? Bring your pooch with you and look after them while working! There’s always a furry friend or two to meet at the studio. Social events — we host regular gatherings at the studio where we can all unwind, play games, and just have some fun together. Healthy selections — canteens. Truly international working environment — a chance to meet and work with a diverse selection of people from all around the world. Sustainability is an ongoing commitment for us, and our campus has electric car charging points, green zones, and much more. Read all about it on our Beyond the Game Blog. A designated space for your bicycle, as well as bicycle repair equipment and showers available whenever you need them. An onsite, well-equipped gym with a climbing wall, daily Gym Assistant support, and yoga and boxing classes. No dress-code — we like to keep it casual. Estimated pay range for this position: 7800 - 10 800PLN gross monthly. Final offers are dependent on job-related factors like experience and qualifications. Type of contract: Employment Contract ("Umowa o pracę"). If you've observed any irregularities (i.e. legal or ethical violations) in our recruitment process, please click here to report them anonymously. #LI_in-office Project: Studio

Responsibilities

The Administrative Specialist will manage operational budgets, financial documentation, and vendor relationships while optimizing office systems. They will also oversee office infrastructure and support internal team collaboration through administrative process coordination.