JOB DESCRIPTION

TITLE: Administrative Specialist II
POSITION STATUS: Full Time – Permanent (Non-Union)
SCHEDULE: 35 hours per week (flexibility required as need)
REPORTS TO: Executive Assistant

POSITION SUMMARY:

Reporting to the Executive Assistant to the President and CEO, the Administrative Specialist provide administrative support as well as support of social and digital media platforms,

QUALIFICATIONS

• In-depth knowledge, experience with Microsoft Office an asset
• Knowledge of standard office administrative practices and procedures
• Strong writing skills, critical thinking and an ability to work well under pressure
• Must be able to work flexible hours to meet internal/external requirements
• Experience in project management and event planning is an asset
• Excellent organizational, interpersonal and communication skills (written and verbal)
• Possesses valid Ontario full G driver’s license
• Knowledge of ASL or a willingness to learn
• French/LSQ an asset
  Interested candidates please visit https://www.bobrumball.org/careers/
  Please contact Human Resources at careers@bobrumball.org if you need accommodation at any stage of the application process.

• Represents the needs and interests of Deaf persons with special needs and their families within both the Deaf community and the community-at-large
• Able to set clear objectives and measures; monitors process, progress, and results.
• Flexible and able to manage competing priorities and deadlines
• Ensures a healthy and safe work environment in accordance with the Occupational Health and Safety Act and the organization’s Health and Safety policies.
• Prepare and edit correspondence, communications, presentations and other documents
• File and retrieve documents and reference materials
• Monitor, screen, respond to and distribute incoming communications
• Administrative support of social and digital media platforms
• Receive and interact with incoming visitors
• Liaise with internal staff at all levels
• Interact with external clients
• Prepare requisition orders
• Compile inventory reports
• Monitor and maintain accurate inventory and re-order levels
• Liaise with internal departments to determine purchasing needs
• Establish and maintain list of approved suppliers
• Verify receipt of items by comparing items received to items ordered