Administrative Specialist at University of South Florida

Saint Petersburg, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

28 May, 26

Salary

50000.0

Posted On

27 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Research, Statistical Reporting, Spreadsheet Preparation, Correspondence Preparation, Report Preparation, Presentation Preparation, Information Request Handling, Conference Planning, Meeting Planning, Purchasing Support, Payroll Support, Employment Administration, Travel Arrangements, Calendar Maintenance, Schedule Maintenance, Office Support

Industry

Higher Education

Description

The College of Arts & Sciences is the largest college on the St. Petersburg campus. It is home to fifteen undergraduate degree programs and four graduate programs unique to the University of South Florida System. The Dean's office oversees thirteen departmental units that are also coordinated with primary departments in CAS Tampa. The Dean’s Office supervises roughly one hundred full time faculty in any given semester and approximately 50 part time faculty in a semester. It oversees roughly $10,000,000.00 in grants in any given year across twenty-five grant programs. The administrative staff manage the educational concerns of approximately 100 graduate students and roughly 2,000 undergraduate students, in addition professional needs of the faculty. An Administrative Specialist performs higher level office support duties and provides specialized program support for the college. Administrative Specialists perform a wide range of administrative and personal assistant duties including conducting research, preparing statistical reports and spreadsheets, preparing correspondence, reports and presentations, handling information requests, planning conferences and meetings, providing purchasing and payroll support, fulfilling employment administration requirements, making travel arrangements, and maintaining calendars and schedules. This position reports to the Associate Dean. Working at USF With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts. About USF The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu. Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check. Applicants have rights under Federal Employment Laws: The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. Family and Medical Leave Act (FMLA) Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process. Equal Employment Opportunity The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.

Responsibilities

This role involves performing higher-level office support duties and providing specialized program support for the College of Arts & Sciences Dean's Office. Responsibilities include conducting research, preparing various documents, handling information requests, managing logistics like purchasing and travel, and maintaining administrative schedules.