Administrative specialist with communication proficiency at VELUX

Skjern, Central Denmark Region, Denmark -

Full Time

Start Date

Immediate

Expiry Date

17 May, 26

Salary

0.0

Posted On

16 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Tasks, Communication Proficiency, Internal Communication, SharePoint, Presentation Development, Meeting Facilitation, Finance Administration, Invoice Processing, Expense Settlements, Event Management, Coordination, Proactivity, Service-Minded, Danish, English, Concur

Industry

Wholesale Building Materials

Description

Step into a role where you can leverage your strong administrative skills and communication expertise to keep daily operations running seamlessly, ensuring efficient, timely, and clear communication with both employees and external partners. Meet your future team Based at our offices in Skjern, you will work closely with the location management team, HR, finance and administration – among others. As you will support the General Manager and his leadership team, you will collaborate with a wide range of stakeholders across the site, and you will be part of a local and a global communication community and network. What we offer As Administration and Communication Assistant, you will support the day-to-day business operations at our production site in Skjern where you will be responsible for a wide range of administrative tasks, event activities and communication tasks. You will ensure broad communication with managers, various committees, employee representatives, and employees, as well as support local management team on administrative tasks. More specifically, some of your tasks will be to: Carry out internal communication tasks, e.g. publishing news on internal and external platforms and information screens, and updating our internal SharePoint site for location Skjern. Support local management team by developing presentation material in Danish and English and collecting information from monthly meetings Facilitate 4 annual employee committee meetings, incl. agenda, presentation, invitation, minutes of meetings. Facilitate committee elections every other year Support on activities related to our Employee Foundation (manage applications, interviews, meetings, awards ceremonies etc.) Conduct Finance administrative task, e.g. posting and approval of invoices and doing expense settlements in Concur Manage employee jubilees and other special occasions (announcements, coordination of celebrations, meetings with employees, preparation of photo books) Act as point of contact in the collaboration with Skjern Handball Manage christmas gifts (ordering and distribution) Event management, e.g. planning and facilitating our Campus Annual Party Ad hoc tasks What you will bring We will come to know you as a proactive, service-minded and structured coordinator with an ability to juggle multiple tasks at a time in a busy environment while keeping calm, maintaining the overview and being collaborative and accommodating. You appreciate working in an administrative role, and with your thorough and structured way of working and your attention to details, you take pride in delivering task on time and keeping your deadlines. That said, you are able to adjust to changing priorities and you feel comfortable adjusting and reprioritizing your organized to-do list with incoming tasks. You possess good judgment with a high level of integrity, professionalism and ability to handle confidential information, and with your humble and diplomatic approach and your communication proficiency, you easily navigate and collaborate with a broad range of stakeholders. Moreover, we expect that you: Have a relevant education at bachelor's level within e.g. communication, languages, administration or equally relevant topic. Bring several years of experience in a similar role where administrative and communication tasks (written, visual and verbal) have been central to your responsibilities Are proficient in the Office suite, SharePoint, stand-alone systems for e.g., info screens Are highly proficient in Danish and English – verbally and in writing Ready to apply? Learn more about the VELUX Group online at www.velux.com where you can read more about working at our company and what to expect of our recruitment process. We look forward to receiving your application and CV as soon as possible. We are conducting interviews on an ongoing basis until we have the right match. All inquiries will be treated confidentially. About VELUX In the VELUX Group, we offer you a world of opportunities and the chance to create a bright future. From the forefront of the roof window category, we enable those who live, work and play under the roof transform their spaces and live a healthier everyday life with more daylight and fresh air. The VELUX Group is an international, family-owned business with strong financial roots and each year we can create real impact by reinvesting in society, our employees and planet through our foundations. With 20 production companies in 12 countries and sales companies in 37 countries, our products are widely available. We employ around 12,000 people, and our company is headquartered in Denmark. Alongside the rest of our values, “courage” and “mutual respect” define our actions every day and how we wish to contribute to the world. Equal Opportunity Employer At VELUX Residential, we believe in fostering a diverse workplace for everyone to thrive, develop, and perform at their best, and where you feel welcome, respected, and valued. We are committed to providing equal opportunities for all - whether you are applying for a role or already a part of VELUX Residential. That means we recruit, hire, train, and promote people based on their skills and potential without regard to race, color, religion, sex, age, neurodiversity, disability, protected veteran status, national origin, sexual orientation or any other basis prohibited by applicable law. We value diversity and strive to ensure that our employment decisions are fair and inclusive, focusing only on what truly matters: your qualifications and how you can contribute to our shared mission and success. Bright Insights You’ve probably already heard about our goal to transform spaces into favorite places. We’ve been on this mission since we started in Denmark in 1941, and now we’re recognized as a global market leader. But what else should you know about who we are? Inside VELUX: Meet the People Behind the Brand Click here and hear more from our colleagues.

Responsibilities

The role involves supporting day-to-day business operations at the production site by managing a wide range of administrative, event, and communication tasks, ensuring clear communication across various internal and external stakeholders. Specific duties include publishing internal news, developing presentation materials, facilitating committee meetings, handling finance administration like invoice posting, and managing employee occasions and events.