Administrative Supervisor

at  Government of Alberta

JOB INFORMATION

Job Requisition ID: 62891
Ministry: Children and Family Services
Location: Central Region - Olds, Drumheller, or Stettler
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: October 7, 2024
Classification: Administrative Support 5
Salary: $1,913.27 to $2,342.49 bi-weekly ($49,936 - $61,138/year)
The Ministry of Children and Family Services works to foster a society in which families are safe and resilient, individuals have sustainable employment, vulnerable Albertans have the supports they require, and no one is left behind. Children and Family Services mission is to assist Albertans in creating the conditions for safe and supportive homes, communities, and workplaces so they have opportunities to realize their full potential. Its core business is to work collaboratively with community partners to deliver citizen-centered programs and services that improve quality of life for Albertans. The ministry deals with topics that vary widely and addresses many of the issues people face across their life span.

QUALIFICATIONS

Education: A High school diploma and a minimum of three years related office administration experience is required.
Equivalencies: Directly related experience or education considered on the basis of one year of experience for one year of education or one year of education for one year of experience.

Experience in the following areas is required:

• Demonstrated supervisory experience.
• Advanced level computer skills using Microsoft Office Suite including Microsoft Excel.
• Experience working with applicable systems such as 1GX, SharePoint, and/or program systems.
• Working knowledge of financial policies and procedures is required.

The following will be considered assets for this position:

• Strong organizational, communication, and problem-solving/conflict resolution skills.
• Ability to work in a dynamic fast-paced environment with frequent interruptions and crisis situations.
• Experience establishing administrative procedures, record keeping, drafting of basic correspondence, and financial responsibilities such as assisting with audit requests and reconciliation.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
Refer to

ROLE RESPONSIBILITIES

Are you looking for an opportunity to use your senior administrative skills in a fast-paced and dynamic environment? If so, join our wonderful team of Administrators supporting Child Intervention for an opportunity to challenge yourself and advance your administrative career within the Government of Alberta!
The position of Administrative Supervisor – Child Intervention provides supervision, guidance, and direction to Administrative Support staff in the provision of support services for programs within the Child Intervention office. This position also responds to complex queries and situations referred by other staff and/or public. The primary role of this position is to review and approve payments/invoices in the Child and Youth Financial Suite (CYFS) and Contract Management Administration System (CMAS) financial systems. Other responsibilities of this position include purchasing office supplies, ordering forms, accounts payable, records management, I.T. and building maintenance.

The successful candidate will demonstrate:

• Strong public service/client relations skills.
• Strong interpersonal communication skills (with external clients and a range of internal clients).
• Effective written communication skills.
• Conflict resolution skills.
• Professional behavior, positive work attitude, solid work ethic, diplomacy, and ability to maintain confidentiality.
• Ability to work independently and in a team environment.
• Effective time management, prioritization, and organizational skills.
• Strong computer skills

To be successful in this role you will need to demonstrate the following competencies:

• Creative Problem Solving: Ability to gather information from varied sources, analyze and interpret information to formulate reports and make decisions related to case planning.
• Agility: Ability to prioritize competing workload pressures in an effective manner and contribute to the organizational goals.
• Drive for Results: Demonstrates ability to gather, integrate and interpret complex information. Sets and accomplishes goals and priorities to deliver outcomes consistent with departmental objectives and directives. Excellent analytical, assessment, and critical judgement skills.
• Building Collaborative Environments: Ability to work cooperatively and collaboratively with a variety of teams within the workplace, community, and other Government ministries/agencies to meet client and ministry goals and objectives.
• Developing Networks: Ability to interact positively, build relationships, and work effectively with others.
• Develop Self and Others: Ability to invest in the development of long-term capability of yourself and others

Role Requirements:

• This role requires that you have a valid Class 5 Driver’s License and access to a reliable vehicle.
• Frequent travel may be required; and final candidates for this position will therefore be asked to provide a current 5-year commercial driver’s abstract if it is not already on file.
• Employees may also be required to use their own vehicle when government fleet vehicles are not available. Appropriate insurance is required