An industry leader, The Wine Group is one of the world’s foremost producers of award-winning wines across more than 60 wine brands and many winery facilities in California, New York, and Australia. Headquartered in Livermore, California, TWG is an industry innovator when it comes to developing, marketing, and selling wine brands beloved by consumers around the world, including Cupcake, Franzia, Benziger, Imagery, Tribute, 7 Deadly, Cooper & Thief, The Dreaming Tree, Charles Smith Wines, and more. The Wine Group believes in producing wine using sustainable and earth-friendly practices to foster healthy land and agriculture for generations to come. The company demonstrates environmental stewardship through its commitment to clean energy and by ensuring that all its owned vineyards are certified sustainable or biodynamic. To learn more, please visit: www.thewinegroup.com.

JOB SUMMARY

Responsibilities include providing clerical and administrative support to the winery operations by greeting customers/visitors, answering phone calls, generating, and tracking purchase orders, creating SOPs, budgeting and record keeping. Interface with Accounts Payable, Human Resources, Operations and Maintenance to maintain and ensure compliance with site regulatory requirements. Ideal candidates will have 2+ years of administrative experience, ideally supporting a manufacturing operation.

QUALIFICATIONS

• Must be 18 years or older at time of hire.
• 2+ years of administrative experience, preferably supporting a manufacturing operation.
• High School Diploma or equivalent.
• Must have a valid California Driver’s License and be able to drive for the organization.
• Must have a well-developed attention to detail, including ability to keep accurate records.
• Proficient computer skills, i.e., MS Office (Microsoft Outlook, Word, Excel, PowerPoint), JDE, etc.
• Must be able to read, write and speak English, comprehend, and carry out verbal and written instructions. Speaking Spanish is a plus / preferred.
• Possess excellent verbal and written communication skills in English. (Doing so in Spanish is a plus).
• Must pass a pre-employment physical and drug screen.
• Must embrace and demonstrate The Wine Group Core Values of Long-Term Sustainable Value Creation, while being Relentlessly Entrepreneurial, with Empowered People who are Responsible and Trustworthy and keep them in mind when making all decisions.

• Interact and effectively communicate with all personnel, vendors, contractors, and peers in a team environment.
• Correspond and/or communicate with Export customer’s proof of delivery.
• Creating and receiving POs.
• Track monthly spend by cost center.
• Assisting cellar with inventory control.
• Provide operational reports as directed by Ops Manager.
• Collect and report monthly KPIs.
• Assisting in recorded keeping of monthly tailgates.
• Ability to price items if needed with vendors and to renegotiate existing items for additional savings.
• Follow up on all open purchase orders, verify shipments.
• Provide Maintenance reports as directed by Maintenance Manager.
• Create Maintenance work order schedules.
• Work with TWG IT to streamline Maintenance’s reporting systems.
• Work independently with minimal direct supervision.
• Ensure all purchase orders have appropriate documentation, packing slip and receiving receipt, COA.
• Perform safety and/or environmental inspections as assigned.
• Support and model all company procedures and policies.
• This job description reflects management’s assignment of essential functions; it does not restrict the tasks that may be assigned.