Administrative Support and Graphics Specialist w/Secret Clearance at TekSynap

, , United States -

Full Time

Start Date

Immediate

Expiry Date

16 Jun, 26

Salary

0.0

Posted On

18 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Technical Documentation, Graphics Development, Logistics Coordination, Executive Support, SharePoint, Microsoft Office Suite, Analytical Skills, Editing, Proofreading, Graphic Design, Time Management, Multitasking, Organizational Change Management, Problem-Solving, Security Clearance

Industry

IT Services and IT Consulting

Description

Responsibilities & Qualifications We are seeking an Administrative Support Specialist to join our Defense Logistics Agency team. REQUIRED QUALIFICATIONS 5+ years of relevant experience in administrative support, technical documentation, or graphics development. Experience developing, editing, and managing technical documentation, reports, and executive presentations. Experience coordinating logistics for high-visibility events, seminars, conferences, and program meetings. Experience supporting executive-level meetings, including agenda development, briefing preparation, and action tracking. Experience integrating graphics and visual elements into technical and programmatic deliverables. Experience performing financial and administrative support functions related to project documentation and reporting. Experience maintaining document repositories and managing records using tools such as SharePoint. Experience applying organizational change management principles in support of program initiatives. Experience creating and delivering programmatic briefings and executive communications. Experience managing multiple tasks and priorities in fast-paced environments with minimal supervision. Skills Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint. Strong analytical, written, and verbal communication skills. Advanced editing and proofreading skills with attention to detail and accuracy. Strong visual communication and graphic design skills to convey complex concepts effectively. Ability to synthesize complex information into clear, concise documentation and presentations. Strong organizational and time management skills with the ability to multitask and prioritize effectively. Ability to build relationships and coordinate effectively across diverse teams and stakeholders. Creative, strategic thinking with strong problem-solving capabilities. Ability to act as a change agent and support organizational transformation efforts. Clearance Secret IT-II Non-Critical security clearance, Tier 3 investigation. RESPONSIBILITIES Compile, draft, and edit reports, letters, memoranda, proposals, manuals, and cost estimates from rough drafts or source materials. Integrate text and graphics to produce cohesive, professional presentations and deliverables. Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint to develop reports, spreadsheets, briefings, and graphical enhancements. Review and edit materials for typographical accuracy, grammar, spelling, punctuation, composition, and formatting prior to leadership approval. Prepare special reports, summaries, and responses to inquiries by analyzing and synthesizing data from multiple sources. Develop and integrate graphics using automated tools to enhance technical and executive-level documentation. Coordinate logistics and provide administrative support for high-visibility seminars, conferences, and program meetings. Organize and support executive meetings, including agenda development, briefing preparation, and facilitation of working sessions. Track action items, monitor progress, and provide regular status updates to leadership. Draft executive-level communications, including meeting summaries capturing key discussion points, decisions, and action items (“who, what, when”). Establish and maintain strong working relationships to enable efficient communication and coordination across stakeholders. Provide editorial support and quality assurance for functional descriptions, manuals, reports, and customer deliverables, ensuring clarity, consistency, and technical accuracy. Support financial and administrative functions related to project documentation, tracking, and reporting. Maintain and manage internal documentation repositories, ensuring materials are current, organized, and accessible. Assist in the preparation and maintenance of systems, programming, operations documentation, procedures, and methodologies. Assemble technical documentation and conduct detailed analysis to identify key findings and provide actionable recommendations. Apply organizational change management principles to support program initiatives and transitions. Develop and refine programmatic briefings and ghostwritten communications for senior leadership consumption. Manage multiple priorities simultaneously, deconflicting schedules and ensuring timely completion of assigned tasks. Overview WORK ENVIRONMENT AND PHYSICAL DEMANDS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Locations: National Capitol Region Type of environment: National Capitol Region Noise level: Medium Work schedule: Schedule is day shift Monday – Friday. May be requested to work evenings and weekends to meet program and contract needs. Amount of Travel: Less than 10% WORK AUTHORIZATION/SECURITY CLEARANCE U.S. Citizen Secret IT-II Non-Critical security clearance, Tier 3 investigation. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to handle, feel, touch; reach with hands and arms; talk and hear. The employee is regularly required to stand; walk; sit; climb or balance; and stoop, kneel, crouch, or crawl. The employee is regularly required to lift up to 10 pounds. The employee is frequently required to lift up to 25 pounds; and up to 50 pounds. The vision requirements include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. OTHER INFORMATION Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice Additional Job Information TekSynap is a fast growing high-tech company that understands both the pace of technology today and the need to have a comprehensive well planned information management environment. “Technology moving at the speed of thought” embodies these principles – the need to nimbly utilize the best that information technology offers to meet the business needs of our Federal Government customers. Apply now to explore jobs with us at www.TekSynap.com. We offer our full-time employees a competitive benefits package to include health, dental, vision, 401K, life insurance, short-term and long-term disability plans, vacation time and holidays. TekSynap is a drug-free workplace. We reserve the right to conduct drug testing in accordance with federal, state, and local laws. All employees and candidates may be subject to drug screening if deemed necessary to ensure a safe and compliant working environment. By applying to a role at TekSynap you are providing consent to receive text messages regarding your interview and employment status. If at any time you would like to opt out of text messaging, respond "STOP". As part of the application process, you agree that TekSynap Corporation may retain and use your name, e-mail, and contact information for purposes related to employment consideration. EQUAL EMPLOYMENT OPPORTUNITY In order to provide equal employment and advancement opportunities to all individuals, employment decisions will be based on merit, qualifications, and abilities. TekSynap does not discriminate against any person because of race, color, creed, religion, sex, sexual orientation, gender identity, protected veteran status, national origin, disability, age, genetic information or any other characteristic protected by law (referred to as “protected status”). This nondiscrimination policy extends to all terms, conditions, and privileges of employment as well as the use of all company facilities, participation in all company-sponsored activities, and all employment actions such as promotions, compensation, benefits, and termination of employment. TekSynap is committed to ensuring that our online application process provides an equal employment opportunity to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to submit an application, please contact hr@teksynap.com for assistance.

Responsibilities

Responsibilities include compiling, drafting, and editing various documents such as reports, letters, and proposals, while integrating text and graphics to produce professional deliverables. The role also involves coordinating logistics for high-visibility events and providing administrative support for executive meetings.