Administrative Support Assistant at EFPR ADVISORY LLC

City of Rochester, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Aug, 26

Salary

25.0

Posted On

28 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Multitasking, Attention To Detail, Microsoft Office Suite, Google Workspace, Practice Management, QuickBooks, Written Communication, Verbal Communication, Problem-Solving, Confidentiality, Time And Billing

Industry

Description

Description Position Summary: The Administrative Support Assistant – Operations & Finance Department: provides high-level administrative and clerical support to both the Operations and Finance departments. This position plays a key role in maintaining efficient workflows, supporting daily financial and operational activities, coordinating internal processes, and ensuring compliance with organizational policies and deadlines. Job duties include but are not limited to the following: Operations Support duties include: Assist with Time and Billing Assist with Client Monthly Billings Assist with Client AR including collections Maintain the Time & Billing database Produce monthly reporting Produce reporting as requested Answer Client Emails Year End Procedures Prepare Invoices, Post Invoices, Credit Invoices, Delete Invoices and Email Invoices Time Entry Changes (Move, Delete, Change) Make client info changes (email, address and name) Assist in coordinating and tracking operational projects, timelines, and deliverables. Prepare and maintain operational reports and documentation. Coordinate logistics for meetings, events, and training sessions. Assist with performance metrics reporting and data analysis for process improvement. Finance Support duties include: Support the Finance department in accounts payable/receivable processing. Assist with reconciliations, budget tracking, and expense monitoring. Maintain financial records, spreadsheets, and reports with confidentiality and accuracy. Liaise with vendors, clients, and internal staff regarding billing, payments, and documentation. Support the Finance team during audits and month-end/year-end closing procedures. General Administrative Duties include: Serve as a liaison between Operations, Finance, and other departments. Manage calendars, schedule meetings, and coordinate travel arrangements. Handle confidential information with professionalism and discretion. Contribute to continuous improvement initiatives and administrative process optimization. Requirements Education Requirements: Highschool diploma required. Associate’s degree in Business Administration, Accounting, Finance, or a related field preferred. Experience: 2–4 years of experience in administrative support, preferably within Operations or Finance functions. Skills: Strong organizational and multitasking skills with attention to detail. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and/or Google Workspace. Experience with Practice Management a plus. Experience with accounting systems (e.g., QuickBooks) is a plus. Excellent written and verbal communication skills. Ability to handle sensitive information with confidentiality. Strong problem-solving skills and a proactive attitude.

Responsibilities

Provides high-level administrative support to the Operations and Finance departments, focusing on billing, accounts receivable, and financial record maintenance. Coordinates operational projects, manages calendars, and serves as a liaison between various internal departments.