JOB DESCRIPTION:

• Prepare, follow up and upkeep maintenance agreements, letter of offer, quotations and service orders (including tracking list)
• Prepare quotation in the accounting system.
• Update selected clients on monthly maintenance schedule
• Communication with the Technical team for job execution after quotation signed
• Coordinate and upkeep of the monthly No Load test & Full load test exercise (including collating & updating the test forms in the system)
• Coordinate and upkeep the work schedule & downpayment for all upgrading/New installation projects
• Update various reports for Sales Manager
• Prepare Permit to work for selected sites
• Oversee the Defects listing from the Professional Engineer and provide an update on the defect clearance with Photos/image and description of the rectification of the defects.
• Assist sales manager in preparation of presentation slides
• Assist clients on BCA Leap management (Change of contractors, PTO renewal, BCA fee payment etc)
• Maintain various forms, label stickers printing i.e. service order, service chits, service reports etc
• Maintain and renew essential training courses for technical team
• Manage stocks for uniforms, stationery, water ordering, first-aid items, and pantry item
• Coordinate with office cleaning, and periodic aircon maintenance.
• Assist to collate and calculation of Overtime time forms for technician
• Coordinate staff/company/marketing events such as birthday vouchers, D &D, CNY etc.
• Support Accounts department on billing and credit control
• Manage scanning of service reports and service orders to the share drive
• Upkeep service order records and document filing
• Other tasks assigned by supervisor/Management

2. SKILLS

Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Interpersonal Skills
Administration
Data Entry
Office Administration
Administrative Support
Team Player
Microsoft Word

Please refer the Job description for details