Administrative Support at Bespoke Technologies, Inc.

Washington, District of Columbia, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Mar, 26

Salary

0.0

Posted On

11 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Intellectual Property, SharePoint Management, Clerical Support, Travel Authorization, Data Management, Meeting Coordination, Document Preparation, Record Keeping, Communication, Editing, Proofreading, Technical Writing, Database Management, Office Supplies Management, Professional Judgment

Industry

IT Services and IT Consulting

Description

BT-174 – Administrative Support Work Location: DC (fully on-site, no remote option **MUST HAVE A SECRET CLEARANCE TO APPLY. Those without an active security clearance will not be considered.** Scope & Associated Deliverables Bespoke is looking for an Associate General Counsel Support to support a DHS Science and Technology Directorate (S&T) Administrative and Support Division (ASD) program located at St. Elizabeths. The support includes, but is not limited to, intellectual property support and administrative support services. Administrative Support Services in Support of the OGC/IP - The AGC requires professional office services in support of its various organizations, missions, functions, and objectives. These include: Provide direct administrative support services to the AGC and the S&T OGC/IP Group. Prepare manual and electronic Travel Authorization (TA) and Expense Report requests submitted by the Under Secretary for his domestic and international travel. Deliverables include preparing travel authorizations, expense report requests and travel accommodations for staff. Provide professional clerical support, answering phone calls from government officials, scheduling meetings, and ensuring transportation is requested for offsite meetings. Organize calendars and ensure preparation documents and materials are provided for upcoming meetings. Deliverables include calendar preparation and meeting materials. Provide support to AGC and OGC/IP for all DHS headquarters data requirements. Coordinate with the office of S&T Exec Sec. Deliverables include responding and tracking Exec Sec data calls. Manage DHS Records according to DHS Records Management Policy. The contractor shall type and track correspondence, reports, and tabular data from drafts provided by professional personnel and edit for spelling, punctuation, and grammar. The contractor shall ensure formats are in compliance with the DHS procedures. The contractor shall use a variety of software programs including word processing, database, graphics, spreadsheet, and project management applications, as well as other custom applications to perform agency-specific administrative tasks. The contractor shall assist with duplication, collation, and assembly of materials in proper order and provide and maintain copy duplicates, as required. The contractor shall prepare entries and input, track, and monitor data for inclusion in various information systems. The contractor shall execute database inputs for both commercial and agency-specific systems, as required. The contractor shall coordinate and monitor meetings, appointments, schedules, and facilities. The contractor shall provide direct support for presentations, conferences, events, and other meetings, as requested. The contractor shall maintain hard copy and electronic filing and record keeping systems to facilitate retrieval and historical record maintenance as required by the client or other pertinent entities. The contractor shall assist with maintaining logs in various databases and print standards reports. Deliverables include producing reports from various databases and creating standard reports. The contractor shall deliver and pick-up correspondence and reports within the agency and from other local offices as necessary. The contractor shall prepare USPS and express mailings. The contractor shall assist with maintaining and monitoring office operating supplies. The contractor shall understand and follow administrative protocols followed by clerical and secretarial staff within the work group. The contractor shall use professional judgment to refer matters/questions requiring action to the appropriate office, department, point(s) of contact, or agency. Communicate with S&T Offices/divisions about upcoming events to coordinate subject matter expert participation in exhibit outreach events. Edit and format materials for Offices/divisions as required with clarity, logic, persuasion, and effectiveness. Write/ghostwrite, edit, proofread, and/or format technical reports, presentations, fact sheets, talking points, background papers. Required Skillsets: Experience managing SharePoint sites Experience with intellectual property Secret clearance Bachelor’s degree and 5+ years of experience in paralegal/general council support

Responsibilities

The role involves providing direct administrative support to the Associate General Counsel and the S&T OGC/IP Group, including travel arrangements, clerical support, and data management. Additionally, the contractor will assist with document preparation, meeting coordination, and maintaining filing systems.