Department: Communities, Culture, Tourism & Heritage
Location: HALIFAX
Type of Employment: Temporary
Union Status: NSGEU - NSPG
Closing Date: 05-Sep-25 (Applications are accepted until 11:59 PM Atlantic Time)

ABOUT US

The Department of Communities, Culture, Tourism and Heritage. This department supports communities across the province to be welcoming, inclusive, and accessible, providing a great quality of life for Nova Scotians. We value the collective diversity of our natural and cultural heritage and our people and believe in the transformative nature of culture to help create healthy, active, growing communities.
By exploring our past, we appreciate where we came from. This enriches our lives today and gives us insight for times ahead. Through investing in our future, we help realize the potential of our people and talents. We foster an environment that embraces ideas and innovation. Jobs are generated and our creative economy flourishes. Encouraging cultural expression brings life to our communities. We each contribute to the province we call home through distinct perspectives and traditions. Together, our diversity defines the uniqueness of Nova Scotia.
The Nova Scotia Museum, part of CCTH, has 28 incredible sites that offer unique opportunities for creativity and connecting with others. If you are positive, flexible and ready to learn new things, then come join a team of likeminded people

PRIMARY ACCOUNTABILITIES

• Assists with general administrative duties and provides occasional relief for Administrative Clerks within the NSM.
• Provides clerical and organizational support to ensure operational documents remain current, consistent, and professionally presented.
• Creates and updates operational files, following the STAR/STOR system for government records.
• Keys data into spreadsheets (i.e. visitation statistics) and codes invoices for processing.
• Gathers, organizes, and formats existing documents for the NSM Operations Manual for Locally Managed Sites.
• Assists in the technical setup and organization of a SharePoint site to ensure Operations Manual documents are structured, accessible, and easy to navigate.
• Liaise with NSM staff and rural sites to exchange information and/or clarify facts to ensure timely services.

QUALIFICATIONS AND EXPERIENCE

To be considered for this opportunity, you have three years of relevant experience with an emphasis on office administration, records management, and data entry; an equivalent combination of training and experience may be acceptable.
You have proficient keyboarding skills and a sound knowledge of general office procedures and computer programs, including Adobe, MS Office, MS Word, Excel, and Outlook. Experience with SharePoint will be an asset.
This position requires great attention to detail and time management skills. Completeness, accessibility, and integrity of data is crucial to support NSM rural sites. Judgement and professionalism regarding records management is essential to safeguard security and confidentiality of government information.
You are self-motivated, can work with minimal supervision and maintain the highest level of confidentiality. You exercise tact and diplomacy and have good organizational and communication skills.
The successful candidate will be trained in Nova Scotia Museum, government and departmental policies and procedures.
Previous museum work experience and French-language skills are considered assets.
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Please refer the Job description for details