Administrative Support Coordinator - Inside Sales at Optalis

Fountain Valley, California, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Aug, 26

Salary

23.0

Posted On

11 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Order Processing, Transaction Management, ERP Systems, Microsoft Outlook, Microsoft Excel, Microsoft Word, Customer Service, Time Management, Professional Communication, Problem-solving, Organizational Skills, Invoicing Coordination

Industry

Description

Inside Sales Support Coordinator - Tankless Water Heating ( Entry Level ) JOB DETAILS: * LOCATION: Fountain Valley, CA ( Onsite ) * PAY RATE: $20.00-$23.00 / hr., based on experience * TYPE: Permanent + Benefits * SHIFT: Monday - Friday, 7:30 AM - 4:30 PM ( Monday - Thursday onsite; Fridays remote) * REPORTS TO: Regional Manager - Inside Sales Team ABOUT THE COMPANY: Noritz America Corporation is a leading provider of high-efficiency tankless water-heating solutions for both residential and commercial applications. Founded in Japan with over 60 years of innovation in water-heating technology, Noritz expanded to North America in 2004 to bring its advanced, eco-friendly systems to new markets. We engineer compact, reliable, and energy-efficient products that deliver on-demand hot water while reducing environmental impact. Known for our quality, durability, and industry-leading warranty support, Noritz proudly serves homeowners, professional installers, and commercial partners across the U.S. and Canada. We are looking for an ONSITE Customer Care Agent to join our amazing team. POSITION SUMMARY: The Inside Sales Support Coordinator supports the inside sales team by processing orders, coordinating deliveries and pickups, and ensuring accurate and timely transaction management. This entry-level role serves as a key liaison between outside sales representatives, customers, operations, and accounting to ensure a smooth order-to-delivery process. ESSENTIAL DUTIES: * Receive and process customer orders submitted by outside sales representatives * Verify product availability, pricing, and order accuracy * Enter orders into ERP/order management system * Process payments, including credit card transactions and invoicing coordination * Schedule delivery or customer pickup in coordination with warehouse and logistics * Communicate order status, shipment tracking, and updates to sales reps and customers * Assist with preparing quotes and product information as needed * Maintain accurate customer records and documentation * Support promotional programs and product launches * Provide general administrative support to the sales team KEY COMPETENCIES: * Accuracy and accountability * Team collaboration * Problem-solving * Time management * Professional communication ESSENTIAL REQUIREMENTS: * High school diploma or equivalent * Strong attention to detail and organizational skills * Excellent written and verbal communication skills * Proficiency in Microsoft Office (Outlook, Excel, Word) * Ability to manage multiple priorities in a fast-paced environment * Customer service–oriented mindset HIGHLY PREFERRED: * Experience in HVAC, plumbing, water heating, or building products industry * Familiarity with ERP systems or order processing software * Basic understanding of tankless water heater products WORK ENVIRONMENT: Onsite in a well-lit, well-ventilated and cheerful office atmosphere BENEFITS: * PPO Medical, Dental, Vision, Ortho, & Prescription Insurance * Flexible Spending Accounts (FSA) for health and dependent care * 401K Plan with a 100% match on employee's contribution, up to a max of 6% * Employee Purchase Programs for discounts on Noritz products * 10 paid holidays per calendar year Noritz America is an equal opportunity employer.

Responsibilities

The coordinator processes customer orders and manages transactions while coordinating deliveries and pickups. They serve as a key liaison between sales representatives, customers, operations, and accounting to ensure a smooth order-to-delivery process.