Administrative Support / Executive Assistant 100% (f/m/d) at Julius Baer International Limited

Zurich, Zurich, Switzerland -

Full Time

Start Date

Immediate

Expiry Date

15 Sep, 26

Salary

0.0

Posted On

17 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Agenda Management, Stakeholder Coordination, Travel Logistics, Meeting Preparation, Minute Taking, Expense Processing, Reporting, Presentation Creation, Scheduling, German Language, English Language, Time Management, Project Management Office, Excel, Word, PowerPoint

Industry

Banking

Description

At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together. Responsible for providing administrative support and executive assistance for two IT department heads (Head Global IT Infrastructer & Technology; Head Global IT Service Management) and the management within the two respective departments. The position drives efficiency through structured agenda management, timely reporting, and reliable stakeholder coordination. It also safeguards professional communication, travel logistics, and meeting preparation at a high standard. YOUR CHALLENGE Plan and execute office-related administrative tasks, allied to internal and external employees within the unit, such as transcribing minutes from meetings, conducting research, processing invoices and expenses, generating reports, creating presentations, filing, setting up for meetings and reordering supplies Provide real-time scheduling support by booking appointments and managing conflicts Plan and prepare travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations Screen phone calls and route callers to the appropriate party Greet and assist visitors Responsible for administrative processes YOUR PROFILE Excellent written and verbal communication skills in German and English Strong time management skills and ability to multi-task and prioritize work Strong organizational and planning skills Excellent interpersonal and customer service skills Attention to detail and proactive mindset Relevant higher educational and professional background Completed commercial apprenticeship in business administration, banking or similar Proven experience in executive and/or personal assistant roles Experience in Project Management Office PMO as well as reporting activities Strong organizational skills Advanced proficiency in Excel, Word, and PowerPoint with strong numerical and IT aptitude Language certificates in German and English Additional education and/or certificates in personal assistant functions or similar We are looking forward to receiving your full job application through our online application tool. Further interesting job opportunities can be found on our Career site. Is this not quite what you are looking for? Set up a job alert by creating a candidate account here. The international reference in wealth management Julius Baer is the leading Swiss wealth management group. We focus on servicing and advising sophisticated private clients from around the world, taking into account what truly matters to them – in their business and personal life, today and for future generations. Headquartered in Zurich, we are present in around 60 locations worldwide, including Bangkok, Dubai, Dublin, Frankfurt, Geneva, Hong Kong, London, Luxembourg, Madrid, Mexico City, Milan, Monaco, Mumbai, Santiago de Chile, Shanghai, Singapore, Tel Aviv, and Tokyo. Why join Julius Baer? At Julius Baer our employees enjoy the benefits of a global company with the support and collegiality of a much smaller one. We are growing quickly, but we remain dedicated to maintaining our accessible structure with flat hierarchies, and approachable and supportive leaders. With offices around the world, we offer an international and stimulating work environment and the opportunity to work with a diverse team of highly motivated colleagues, bringing the best of the bank to our clients. Our core values of Care, Passion, and Excellence define the tone of how we interact with each other and our partners. Committed to your success Whether nurturing young talent with our renowned apprentice scheme, enabling ambitious university graduates to put theory into practice with our Graduate Programme, or providing first-class opportunities for experienced professionals, we look after our employees. We believe in continuous learning as a company and as individuals, which is why we put a focus on the health and well-being of our employees and offer flexible working options, a wide array of benefits, and extensive career development programmes. For more information visit www.juliusbaer.com or contact us via the Contact Form. For recruiting agents, please see the additional information here.

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Responsibilities

Provide high-level administrative support and executive assistance to two IT department heads. Responsibilities include managing agendas, coordinating stakeholders, handling travel logistics, and executing general office administrative tasks.