JOB SUMMARY

The Minnesota Department of Natural Resources, Operations Services Division is seeking to fill one (1) full-time Office & Administrative Specialist Senior position. This position exists to provide administrative assistance to the Operations Services Division’s Fleet Unit. Overseeing the complex nature of the fleet program.

Responsibilities include, but are not limited to:

• Provide work direction and train co-workers on specific tasks
• Monitor expenditures related to all fleet expenses
• Determine repair deadlines
• Prepare correspondence as needed without direction
• Maintain the fleet management system with correct data entry
• Create reports on fleet data
• Directing claims to Risk Management

This position has a flexible work arrangement and may be eligible to telework on a part-time basis which is subject to change. If approved, the employee would be required to complete an annual telework agreement.

MINIMUM QUALIFICATIONS

• Ability to manage an office or work area by planning, organizing, administering, and directing the work of other employees.
• Skill in word processing sufficient to use software, such as Microsoft Word, to type and format letters, memos, reports, and minutes of meeting, etc.
• Ability to create presentations, tables, charts, and/or graphs from word processing software.
• Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy.
• Skill in database management sufficient to develop tables and manipulate, retrieve, and analyze data.
• Ability to design and maintain recordkeeping systems.
• Ability to present information to diverse customers.

PREFERRED QUALIFICATIONS

• Three (3) years’ experience in an advanced administrative support role.
• Knowledge of automotive repair and procurement processes.
• Organizational skills to facilitate the creation of recording systems.
• Knowledge of the DNR’s Operations Services Division’s MR/Fleet Unit policies, practices, and procedures.
• Ability to interpret the DNR’s administrative policies, procedures and documents necessary to carry out the position’s duties.

ADDITIONAL REQUIREMENTS

No driving duties are required.
Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

• Conflict of Interest Review
• Criminal History Check
• Education Verification
• Employment Reference / Records Check
• License / Certification Verification

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need

THE WORK YOU’LL DO IS MORE THAN JUST A JOB.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Responsibilities include, but are not limited to:

• Provide work direction and train co-workers on specific tasks
• Monitor expenditures related to all fleet expenses
• Determine repair deadlines
• Prepare correspondence as needed without direction
• Maintain the fleet management system with correct data entry
• Create reports on fleet data
• Directing claims to Risk Managemen