FACILITY: Louise Jensen/Faith House/Viewpoint DEPARTMENT: Health
TITLE: Administrative Support III STATUS: Permanent Full Time – FTE 1.00

POSITION SUMMARY:

Reporting to and under the direction of the Manager, the Admin Support III performs a variety of administrative and
clerical duties in support of professional staff. Uses judgement in prioritizing work to meet time lines, reviews work for
completeness and adherence to procedures. Representative duties may include: coordinating daily appointments of the
manager; preparation of materials and agendas for monthly staff meetings; maintain and distribute resident cash float as
needed; and maintain documentation required by Standards.

QUALIFICATIONS:

(Education; Experience/Training; Knowledge; Licenses/Certificates; Membership Requirements)

• High School Diploma
• Administrative Assistant Certificate an asset
• Business and Clerical experience an asset, preferably in a health care setting / environment
• Advanced working knowledge technology and utilization of various office equipment (i.e. fax, photocopier, etc.)

REQUIREMENTS:

• Receives, records, distributes incoming mail; arranges for mailing or distribution of outgoing correspondence

• Records, classifies and files materials in accordance with established filing system and data bases
• Monitors and requisitions office and medical supplies to maintain standard inventories
• Scheduling site staff, scheduling meetings; records, transcribes and distributes minutes and agendas
• Schedules and provides initial and ongoing training to staff on the use of The Bethany Group email account and

website, including follow-up reminders

• Assists manager with yearly vacation planning for staff
• Assists with coordination of yearly influenza vaccination clinics (staff and residents)
• Assists with coordination of projects assigned to the manager and professional staff to ensure deadlines are met.
• Supports accounting process to accounts payable clerk.
• Related duties as required and assigned

Please refer the Job description for details