Administrative Support at NativeSeed Group

Western Hills, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Dec, 25

Salary

0.0

Posted On

24 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Highly Organized, Attention to Detail, Verbal Communication, Written Communication, Active Listening, Critical Thinking, Self-Starter, Team Player, Microsoft Outlook, Microsoft Excel, Microsoft Word, Administrative Support, Sharepoint Knowledge

Industry

Environmental Services

Description

Description Company Background: NativeSeed Group is a collection of native seed companies across multiple locations in CA, WA, UT, MT, NV, CO, KS, NE and AZ. For over three decades, NativeSeed Group has been recognized as the leading supplier of native seed and erosion control products in North America, serving a diverse range of customers including federal and state agencies, departments of transportation, contractors and hydro seeders, environmental landscapers, NGOs, Fortune 500 energy corporations, large landowners, and retail consumers. NativeSeed Group is the only vertically integrated native seed company in North America and includes five state-of-the-art farming, processing, and cleaning operations as well as 11 points of distribution throughout the West. We have decades of experience designing regionally adapted reclamation and restoration seed solutions spanning small landowner beautification projects to large scale, complex habitat restoration initiatives. Our best-in-class team members specialize in plant ecology, science, agronomy, and the industry's most comprehensive wildland seed collection operation. Service | Quality | Knowledge The Administrative Support is the first line of communication and presentation for the company. This person will provide the first impression an outside contact has for the company as a whole. The Administrative Support is also a crucial part of the Order Processing completion process and payment processing activities. Phones Answer all incoming calls Transfer to the appropriate sales rep Receive incoming faxes and send to appropriate party Shipping UPS Enter in UPS charges and customer freight charges Save invoice in customer folder Scan UPS charges in customer folder LTL Call to get freight charges Use spreadsheet to divide charges if needed Enter in charges and customer freight charges Save invoice in customer folder Scan BOL into customer folder Will call Mark shipped the day it was picked up Save invoice in customer folder Scan signed packing slip into customer folder Order Processing Make sure everything looks correct in the order before printing Print the packing slip, warehouse copies, tags and/or mix tags Get shipping quotes if needed Create certs/T168s if needed Process credit cards – Seedops or manually Save the receipt in customer folder Save order in the customer folders Make Bill of Ladings for LTL shipments Create in a PDF Print and attached to packing slips Credit Card Deposit Bookkeeping spreadsheet in SeedOps Enter necessary data in the spreadsheet Save to appropriate accounting folder with the credit card receipts Incoming Mail · AR Create an excel spreadsheet of the incoming checks (Customer, check # and amounts) Scan all of the summary sheet and checks > save to AR folder Save checks to customer folders Send check deposit to Office Manager Scan deposit sheets in with the scanned checks · AP Scan incoming invoices into AP folder to be filed Receiving Confirm counts are correct Receive the material in SeedOps Enter in tests if needed Request tests from Vendors if needed Seed Tests Send crop tests out to the warehouse that the sales reps have requested Always check the quantity of the seed vs cost vs if CO needs a germ Enter in test information in Seedops when results come in Save tests to the cloud Outgoing mail Catalog Request Gather materials Write a handwritten note on a post card Emails Respond to incoming emails · Inventory Data entry of seed counts Typically 1-2 time a year General office tasks Help keep track of supplies and inform Manager when we get low Working Conditions: While this is an office position, please note that you will be required to work near an environment containing dust and other plant related debris. People with asthma or known allergens to grasses, pollen, etc. should not apply. Benefits: As a full time employee, you will be eligible for company benefits after a 60 day introduction period. Benefits include: Health Insurance – HSA and PPO Insurance Options Available HSA with employer match Company Paid Vision Premiums Dental 401k with Employer Match 16 Days PTO/Year with increase for long term employees Paid Holidays Floating Holidays Employer Paid Life/AD&D Annual performance reviews with potential for wage increase Requirements Experience / Education and Skills Required: · Highly organized · Ability to foresee and preempt problems · Strong attention to detail and highly accurate · Excellent verbal and written communication skills · Ability to manage and prioritize multiple assignments at one time · Active listening skills paired with critical thinking skills · Ability to self-start and work independently while also contributing as an effective team member · Ability to diplomatically interact with all personnel within and out of our organization · Ability to respond to quick turn-around requests · Experience with Microsoft Outlook, Microsoft Excel, Microsoft Word · Administrative experience providing support to office staff · Knowledge of Sharepoint a plus

Responsibilities

The Administrative Support serves as the first line of communication for the company, handling incoming calls and processing orders. This role is crucial for ensuring accurate order processing and payment activities.