About the job

We are seeking an organized and proactive Administrative Support Officer to assist the site and project management team on a major 110 MW data centre construction project in Seinäjoki, Finland. This position can be performed remotely and will provide essential administrative and coordination support to ensure efficient project execution during the Groundworks and Enabling Works phase.

Key Responsibilities

• Provide day-to-day administrative support to the project and site teams.
• Maintain project documentation, records, registers, and filing systems.
• Prepare and distribute meeting minutes, reports, and project correspondence.
• Support document control activities, ensuring accurate version management and tracking.
• Coordinate meetings, calendars, travel arrangements, and site visits when required.
• Assist with onboarding of project personnel and subcontractors.
• Track project actions, deadlines, and deliverables.
• Liaise with internal stakeholders, contractors, suppliers, and client representatives.
• Support procurement and commercial teams with administrative tasks and documentation.
• Ensure project records comply with company and client requirements.

Qualifications & Experience

• Previous experience in an Administrative Support, Project Administrator, Document Controller, or Project Coordinator role.
• Experience supporting construction, engineering, infrastructure, or data centre projects is highly desirable.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and ability to manage large volumes of documentation.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with document management systems is an advantage.
• Strong written and verbal communication skills in English.
• Ability to work independently and manage priorities in a fast-paced project environment.