H2M architects + engineers, a multidiscipline architectural, engineering, and environmental consulting firm seeks a motivated and detail oriented part-time Administrative Assistant [30 hrs/week] to assist with various administrative and project-related tasks under the direction of the project manager. Responsibilities include data entry into our Customer Relationship Mgmt. Software (CRM), and assist with the coordination of administrative/project activities related to forensic and industrial hygiene work.
The role is flexible, requiring 6 hours of work each day from Monday to Thursday, with a mandatory commitment on Fridays from 11am to 5pm. Ideal candidates will be organized, proactive and able to work independently while contributing to team goals.

EDUCATION/QUALIFICATIONS:

• High school diploma required. Associates or Bachelor’s degree preferred
• min 3-5 years’ experience as an Administrative/Executive Assistant required, preferably preferably in the A&E, Environmental or Forensics industry supporting a large group of internal and external clients.
• Must be a team player - reliable committed to the team’s success.
• Working knowledge of MS suite including Word, Excel, Access, Outlook and Power Point required.
• Must be well organized; able to multi-task and prioritize a diversified workload.
• Ability to communicate effectively with employees at all levels of the organization.
  The pay range for this role is $24 - $30/hour
  The employment offer may deviate from this published range based on a variety of factors, including but not limited to, experience, specialty, knowledge, education, geography and/or related certifications – not related to any applicant’s characteristics protected by local, state or federal law. Note: The salary or hourly rate indicated does not include other forms of compensation or benefits.
  Pushing boundaries, redefining design.

• Performs word processing for assigned group and support the staff with administrative/office/project related tasks as needed (i.e., formatting and editing of correspondence, memos, proposal preparation, meeting minutes, project submissions, reports, newsletters / brochures, invoices, presentations, lunch ordering, etc.)
• Performs designated administrative tasks (i.e., setup meetings: arranging time, organizing meeting room, and setting up/clean-up of supplies if needed), copying, scanning, filing, etc.
• Input of new work from clients (insurance companies) into project tracking software; assist with internal project setups; track/report on project milestones, deadlines and close-out and updates when final deliverables are completed. Provides excellent customer service (answer telephones and direct client calls).
• Receive and process new project assignments and project requests with project team members or clients; maintains the assignments via usage of CRM program system.
• Handle daily distribution of mail and help manage office (paper/pens, kitchen supplies, etc.) Interfaces with other departments and outside vendors for support services (HR, IT, Accounting, Marketing, Building Management, vendors).
• Coordinate efforts within the team and with outside consultants; keep the team posted by reporting updates verbally, and in writing, to management and clients (laboratories, ladder company, engineers/architects, sub consultants, etc.)
• Assist in the tracking/maintenance of Forensics and Industrial Hygiene Department professional licensing and certifications.
• Provides Front Desk support as needed.
• Performs other like duties as assigned.