ADMINISTRATIVE SUPPORT at Scopes Facility Services, Inc

Alpharetta, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Jul, 26

Salary

50000.0

Posted On

20 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office Suite, Word, Excel, Outlook, PowerPoint, Organizational skills, Time management, Multitasking, Written communication, Verbal communication, Office management software, Database systems, Bookkeeping, Budgeting, Customer service

Industry

Facilities Services

Description

About Company: Founded in 1988 in Tennessee, Scopes Facility Services began with a focus on floor care for discount retailers, notably Dollar General, before expanding into landscape services and growing its footprint across the Southeast over three decades. Significant growth occurred in 2021 with the purchase of Creative Maintenance Systems (CMS) of Irvine, California, bringing white-glove janitorial and maintenance services into Scopes’ portfolio. CMS, known for its quality service and competitive pricing since its inception in 1998, was a strategic addition, enhancing Scopes’ service offerings. Further expansion into commercial landscaping was realized in December 2021, with the acquisition of Davis Landscape of Buford, Georgia. Davis, an established name in commercial landscaping since 1994, serves over 170 properties and has been consistently recognized for its growth and excellence in the Atlanta area. Today, headquartered in Alpharetta, Georgia, Scopes Facility Services operates nationwide, offering a wide range of interior and exterior facility services, supporting over 25,000 locations across various industries. With a comprehensive service portfolio, Scopes remains a leading provider in facility services. About the Role: The Administrative Support role is essential in ensuring the smooth and efficient operation of daily office activities within the organization. This position focuses on providing comprehensive administrative assistance to various departments, facilitating communication, and managing documentation to support business objectives. The successful candidate will coordinate schedules, organize meetings, and handle correspondence, thereby enabling teams to focus on their core responsibilities. By maintaining accurate records and managing office supplies, the role contributes to a well-structured and productive work environment. Ultimately, this position plays a pivotal role in enhancing organizational effectiveness and supporting overall business success. Minimum Qualifications: * High school diploma or equivalent required; Associate’s degree or higher preferred. * Proven experience in an administrative or office support role. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). * Strong organizational and time management skills with the ability to multitask effectively. * Excellent written and verbal communication skills. Preferred Qualifications: * Experience with office management software and database systems. * Familiarity with basic bookkeeping or budgeting processes. * Ability to work independently and as part of a team in a fast-paced environment. * Prior experience in a corporate or professional services setting. * Additional language skills or customer service experience. Responsibilities: * Manage and organize daily office operations including scheduling appointments, coordinating meetings, and maintaining calendars. * Prepare, edit, and distribute correspondence, reports, and presentations to support internal and external communications. * Maintain accurate and up-to-date filing systems, both electronic and physical, ensuring easy retrieval of information. * Serve as a point of contact for internal teams and external clients, responding promptly to inquiries and directing them appropriately. * Assist in the procurement and management of office supplies and equipment to ensure uninterrupted office functionality. * Support the preparation and coordination of company events, trainings, and other administrative projects as needed. * Collaborate with other departments to streamline administrative processes and improve overall office efficiency. Skills: The required skills such as proficiency in Microsoft Office and strong organizational abilities are utilized daily to manage schedules, prepare documents, and maintain records efficiently. Effective communication skills enable the candidate to interact professionally with colleagues, clients, and vendors, ensuring clear and timely information exchange. Time management and multitasking skills are critical for handling multiple responsibilities simultaneously without compromising quality. Preferred skills like familiarity with office management software and basic bookkeeping enhance the candidate’s ability to support financial and operational tasks, contributing to smoother office workflows. Together, these skills empower the administrative support professional to create a well-organized, responsive, and productive office environment. Benefits: * 401(k) with matching up to 4% * Medical, Dental, Health Insurance * Paid Time Off * Bonus Potential * Remote Work * Phone Stipend

Responsibilities

The role involves managing daily office operations, including scheduling, meeting coordination, and maintaining accurate filing systems. Additionally, the position supports internal and external communications and assists with the procurement of office supplies to ensure operational efficiency.