Administrative Support Senior Analyst at Vertiv

Johor Bahru, Johor, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

15 Jun, 26

Salary

0.0

Posted On

17 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Office Management, Procurement Coordination, Scheduling, Travel Arrangements, Invoice Processing, Petty Cash Management, Expense Reporting, HR Support, Onboarding, Record Keeping, EHS Compliance, Meeting Minutes, Reporting, Team Building, MS Office Suite

Industry

electrical;Appliances;and Electronics Manufacturing

Description

Job Summary: The Office Administrator ensures smooth day-to-day operations of Vertiv Malaysia's office by managing administrative tasks, supporting staff, coordinating procurement activities, and maintaining efficient office systems Key Responsibilities * Administrative Support: Handle correspondence, filing, document management, and prepare reports and meeting minutes. * Office Management: Maintain office supplies inventory, coordinate maintenance, and liaise with vendors for facility support. * Scheduling & Coordination: Organize meetings, appointments, and travel arrangements for staff and management. * Procurement Coordination: Assist in purchase requisitions, vendor communication, and tracking procurement activities. * Financial Administration: Support invoice processing, petty cash management, and expense reporting. * HR Support: Assist in onboarding new employees, maintain personnel records, and coordinate training sessions. * Compliance & Safety: Ensure adherence to Vertiv policies, maintain records for audits, and support EHS compliance. * Meeting Minutes & Reporting: Record and publish meeting minutes in a timely manner; support the organization of monthly report PPTs. * Management Support & Team Building: Assist in organizing management team activities, including team-building event and coordination for leadership meetings. Qualifications & Skills * Diploma/Degree in Business Administration or related field. * Proven experience in office administration, procurement coordination, or facility management. * Proficient in MS Office Suite and office management software. * Strong organizational and multitasking skills. * Excellent communication and interpersonal abilities. The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities. OUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion. OUR STRATEGIC PRIORITIES * Customer Focus * Operational Excellence * High-Performance Culture * Innovation * Financial Strength OUR BEHAVIORS * Own It * Think Big and Execute * Act With Urgency\ * Own It * Drive Continuous Improvement * Promote Transparent and Open Communication * Learn and Seek Out Development * Foster a Customer-First Mindset * Lead by Example Equal Opportunity Employer We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability.

Responsibilities

The role is responsible for ensuring smooth day-to-day operations of the Malaysian office by handling administrative tasks, managing office supplies, coordinating maintenance, and supporting staff activities. Key duties include managing correspondence, coordinating procurement, processing invoices, assisting with HR functions, and ensuring compliance with company policies.