Administrative Support Senior Coordinator at Air Canada

Dorval, Quebec, Canada -

Full Time

Start Date

Immediate

Expiry Date

19 Jan, 26

Salary

23.43

Posted On

21 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Bilingualism, Administrative Experience, Microsoft Office, Interpersonal Skills, Communication Skills, Problem-Solving Skills, Attention to Detail, Mathematics

Industry

Airlines and Aviation

Description

Location: Montreal, QC, Canada (Onsite) Starting Salary: 23.43$/hour Branch: Maintenance Category: Unionized (IAMAW) - Clerical Job Type: Permanent Being part of Air Canada is to become part of an iconic Canadian symbol. Are you passionate about reaching new heights, teamwork and making a meaningful contribution? Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation. It’s important to know that: Flexibility is key – The role requires someone who can adapt to changing schedules and priorities. Being adaptable and responsive when things shift is essential. Collaboration is at the heart – Strong interpersonal abilities are needed to engage and collaborate effectively with colleagues across teams. Resourcefulness matters – Being approachable, calm, and equipped with strong problem-solving skills is essential to support and resolve issues effectively. Key Duties: Prepare correspondence, bulletins, and operational records. Manage locker requests, office supplies, and punch cards for new hires and transfers. Support onboarding and internal transfers, including Aircraft Maintenance Engineer (AME) status changes and coordination of service anniversaries. Schedule and coordinate training sessions and onboarding classes. Maintain and update staff schedules, including tracking anomalies. Liaise with Ground Support Operation Coordinator (GSOC) for AME HID cards and assist with basic hardware/software troubleshooting. Respond to employee pay-related inquiries with professionalism and clarity. Process pay adjustments, ensuring alignment with company policies, collective agreements, and regulatory requirements. Collaborate with internal and external stakeholders while maintaining confidentiality and managing priorities independently. Demonstrate reliability and punctuality to support team success in a fast-paced environment. Bilingualism (French & English), required; High School diploma required; Minimum 1 years administrative experience; Knowledge of Microsoft Office applications; Good interpersonal skills; Excellent communication skills both written and verbal, as well as formatting and proofreading skills; Proficiency in spelling, punctuation and grammar; Aptitude for accuracy and detail; Proficiency in mathematics. Restricted Area Identification Card (RAIC), an asset; This role may involve taking minutes, performing physical tasks like lifting or climbing, or working variable shifts. Benefits What’s in it for you? Financial benefits: Pension program, Employee Share Ownership Program, and Profit Sharing. Wellbeing & health benefits: Health, dental, and life insurance for you and your family (if necessary). Recognition: Air Canada’s recognition program (Shine) allows you to recognize and be recognized for those outstanding moments. Travel privileges: A generous employee travel program for you and other eligible once you have completed twenty-eight (28) weeks of service. This includes, but is not limited to standby travel, hotel & car rental discounts, Air Canada Vacation discounts, and more. Conditions of Employment: Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibility of the candidates applying for this position. Linguistic Requirements Based on equal qualifications, preference will be given to bilingual candidates. Diversity and Inclusion Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success. As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve. Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.

Responsibilities

The Administrative Support Senior Coordinator will prepare correspondence, manage office supplies, and support onboarding processes. They will also respond to employee inquiries and collaborate with various stakeholders while maintaining confidentiality.