Administrative Support Specialist II - 5667 at ColumbiaCare Services

Springfield, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Sep, 26

Salary

23.0

Posted On

04 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Interpersonal Skills, Verbal Communication, Written Communication, Attention To Detail, Multi-tasking, Organizational Skills, Apple Equipment Proficiency, Receptionist Duties, Office Administration, Scheduling, Inventory Management, Customer Service

Industry

Mental Health Care

Description

What We Offer Enjoy our many benefits and incentives including: * Affordable Medical/Dental/Vision plans * Flexible Spending Account * Generous Paid Time Off * Whole Health & Wellness Reimbursement Program * Professional development and training opportunities * 100% Vested Retirement Plan w/ up to 6% Match * Holiday Pay (9) * Paid Time Off for Mental Health * Company Paid Life Insurance * Spontaneous & Longevity Bonuses * Loan Forgiveness Program Eligibility * Employee Assistance Program (EAP) & Tobacco Cessation Program * Vocational Training Program: Accelerated training path towards QMHA certification For more details about our benefits, visit our website [https://www.columbiacare.org/employeebenefits]! About the Position We have an opening for an Administrative Support Specialist II position, which will provide administrative support at our Lane Service Center in Springfield, Oregon. This position serves as the front desk receptionist for the office, with frequent responsibilities including answering phones, directing calls, greeting visitors, responding to onsite staff and visitor needs, and completing assigned light janitorial and shared-space upkeep tasks. This position also performs a wide range of administrative support activities including processing and distributing incoming and outgoing mail, scheduling meeting rooms and company vehicles, inventorying and ordering supplies, maintaining company vehicles, running various errands, and other miscellaneous job-related duties, as assigned. This position provides onsite support to the Lane Service Center and broader administrative support to ColumbiaCare’s administrative offices. As the primary onsite Administrative Services team member at LSC, this role requires flexibility, strong communication with offsite team members and supervisor, and sound judgment in managing responsibilities and deadlines. ColumbiaCare Services is a qualifying employer for the Public Service Loan Forgiveness (PSLF) Program. Work Schedule: Monday through Friday, 8:00am – 5:00pm (Full Time, Day) What You’ll Make $21.00 - $23.00 per hour DOE/Credentials. Additional 5% Language Differential offered for Bilingual or Multilingual candidates (Spanish/English desired). What You’ll Need The ideal candidate will have strong interpersonal skills, be open to feedback, eager to learn, self-motivated, and flexible. The following criteria REQUIRED: * High school diploma or GED equivalent is required plus two years’ experience in clerical office position; or any equivalent combination of education, training and/or relevant experience. * Excellent verbal and written communication skills * Good attention to detail, multi-tasking, and organizational skills Additional qualifications PREFERRED: * Associates degree in Business or a related field; OR 2 YEARS of Administrative Office experience * A working knowledge of Apple equipment Driving is an essential function of this position. Successful applicants must provide a valid driver's license from their state of residence or obtain and submit one within 30 days of hire, maintain a safe driving record, and have the ability to pass a DHS criminal background check. Physical Requirements: This position requires the ability to frequently sit, walk, climb stairs, bend, stoop, talk, listen, and use hands and fingers. It may require the ability to occasionally use ladders, squat/kneel, use basic tools, and perform other physical tasks as applicable including minimal cleaning tasks; as well as lift, carry, push, and pull up to 40 pounds. Reasonable accommodations can be made. We recognize that expertise can arise from diverse experiences. If you're passionate about our mission but unsure about meeting all qualifications, we encourage you to apply. For any questions about eligibility or the application process, please contact our HR department. We recognize that expertise can arise from diverse experiences. If you're passionate about our mission but unsure about meeting all qualifications, we encourage you to apply. For any questions about eligibility or the application process, please contact our HR department. Per OAR 309-035-0135, Direct Care staff must be 18 or older at the time of hire. About Us ColumbiaCare Services is a non-profit, behavioral health and Veteran’s service agency offering a full spectrum of programming to help people get better. We are more than a company. We are a diverse team of individuals who are in the business of changing people's lives. We specialize in providing outpatient services, residential treatment programs, mental health housing, and other supports in beautiful and therapeutic service settings. We promote the whole health and wellbeing of the individuals and communities we serve. We value and honor the culture in our communities in all forms, including but not limited to race, gender, sexuality, ethnicity, nationality, spirituality, Veterans, people with disabilities, and members of the LGBTQ+ community. We welcome persons from historically underrepresented groups to apply. We seek applicants who can demonstrate experience working with individuals from different backgrounds and who will contribute to our mission, vision, and core values. We invite individuals from all walks of life to apply. We strive to deliver equitable employment best practices and opportunities for all, from recruitment, to interviewing and hiring, to our retention activities, promotions, and training and growth opportunities. We give priority to applicants who qualify under protected Veteran status and people with disabilities.

Responsibilities

Acts as the primary front desk receptionist, managing phone calls, greeting visitors, and maintaining shared office spaces. Performs administrative tasks including mail processing, supply ordering, vehicle maintenance, and scheduling.