Administrative Support Specialist at Library Systems & Services LLC

Arlington, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Aug, 26

Salary

60000.0

Posted On

28 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Mail Distribution, Records Management, Calendar Management, Customer Service, Data Entry, Microsoft Outlook, Microsoft Teams, Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Office Administration, Scheduling, Communication Skills, Organization, Filing, Courier Operations

Industry

Libraries

Description

Description LAC Federal is seeking an Administrative Support Specialist to provide mailroom, filing, courier, and records distribution support for IRC operations. Duties and Responsibilities Receive, sort, distribute, and track mail/packages Maintain file rooms and storage areas Process incoming and outgoing correspondence Support records and courier operations Maintain inventory and chain-of-custody documentation Requirements Mandatory Requirements 1-3 years of experience in a professional office environment as a support assistant or receptionist, or equivalent position Experience handling phone calls, emails, and mail, serving as the point of contact for internal and external communication Experience collecting, sorting, and distributing incoming mail Ability to maintain records of receipt, mailing dates, and other required information Ability to ensure appropriate mailing and/or shipping of packages, letters, etc. Experience managing calendars, scheduling meetings, appointments, and greeting high-level guests Experience creating and distributing correspondence, reports, and other documents Experience providing general office support like various administrative tasks, data entry, filing, and customer service Experience with upkeep and setting up of all conference and training rooms Ability to manage multiple tasks and prioritize effectively Ability to manage the receptionist area Effective written and verbal communication skills for interacting with various individuals Proficiency in office software and equipment Physical ability to move large number of files and/or file boxes High School diploma required, higher education preferred Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel. Possess the ability to respond flexibly and to provide rapid assistance in a time-sensitive environment. Possess strong organizational and customer service skills. Must be a U. S. Citizen Ability to obtain and retain a “SECRET” security clearance. Active clearance strongly preferred Preferred Requirements Experience supporting DOS or civilian agencies preferred Physical Requirements Ability to stand, walk, bend, reach, and move throughout office, mailroom, storage, and conference room areas for extended periods while performing mail distribution, courier support, filing, and administrative duties. Ability to frequently lift, carry, transport, sort, and organize mail trays, packages, files, records, office supplies, and file boxes weighing up to 25–35 pounds as part of daily operational and records support activities. Ability to operate standard office equipment and computer systems, including copiers, scanners, postage equipment, phones, and Microsoft Office applications, while responding quickly to time-sensitive requests in a fast-paced office environment. Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Short Term & Long-Term Disability Training & Development EEO Statement The company and its subsidiaries are an equal opportunity employer and celebrate the population of differences and does not discriminate in its hiring/hiring practices, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Responsibilities

Provide comprehensive administrative support including mailroom operations, filing, and records distribution for IRC operations. Maintain inventory, manage conference rooms, and handle internal and external communications.