Administrative Support Specialist at Somerset Community Services, Inc.

, , -

Full Time

Start Date

Immediate

Expiry Date

15 Sep, 26

Salary

0.0

Posted On

17 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Personnel File Auditing, Onboarding, Compliance Tracking, Documentation, HRIS, Microsoft Office, Internal Investigations, Regulatory Compliance, Training Coordination, Employment Verification

Industry

Description

Full job description Somerset Community Services, Inc., located in Somerset and Wicomico counties, is a 501 (c) (3) non-profit charitable organization that provides services and support to adults with autism and other developmental disabilities, and is currently looking for an Employment Service Coordinator. SCS’s mission is to provide quality supports that are individually tailored to address the specific needs and personal preferences of each person receiving services. The goal is to empower each individual to make informed choices, foster personal growth and to become a productive member of their community. We provide residential and day support services, supported employment services and personal support services for adults in their own homes, in SCS homes, and in the community. Job purpose This position assists with employee records, onboarding, training coordination, compliance tracking, audits, and documentation to ensure organizational standards, regulatory requirements, and agency policies are maintained. Duties and responsibilities * OHCQ Required personnel file audits * Meeting Minutes for Weekly Management * Assemble Monthly Orientation Packets * Prepares Correspondence for Staff (Terminations/Resignation Acceptance) * Maintains Personnel Files for HR/QA/Training (filing) * Monthly State of Maryland New Hire Audit * Employment Verifications * DSP Evaluation Tracking * Conduct Internal Investigations and Prepare Investigation Summaries * Gather required information for OHCQ, Liberty, MBON, APS * Ensuring compliance with state regulations and PCP plans * New House Counselor training on platforms * Provide guidance to staff on system usage and documentation requirements * Assist with compliance training (PORII, Abuse and Neglect, etc.) * Report, data, and documentation for Standing Committee * Support follow-up actions and documentation from meetings * Serve as back up for Compliance and Platforms Manager * Assist with implementation of corrective action plans (licensing, Liberty) * Support implementation and ongoing use of iCare Manager * Maintain electronic personnel files in HRIS * Other duties as assigned Qualifications * High School Diploma * Background check * Microsoft Office Knowledge * Two years of administrative experience Physical requirements While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hand and arms; climb stairs; talk to hear. The employee must occasionally lift or move office products and supplies up to 20lbs.

Responsibilities

This role manages employee records, onboarding, and compliance tracking to ensure adherence to organizational and regulatory standards. Responsibilities include conducting audits, preparing personnel correspondence, and supporting the implementation of corrective action plans.