GH Logistics is seeking an Administrative Systems Coordinator to join our core Admin Team and take on urgent, high-priority administrative work across multiple companies.
This is a hands-on role — you’ll be in the trenches with our paralegal, financial admin, and business ops admin, tackling the day-to-day operational demands that keep our business moving. From urgent SOP rollouts to compliance packet prep, banking documentation, vendor records, and litigation support — you’ll be the one making sure tasks are done quickly, accurately, and documented for the future.
If you thrive in a fast-paced environment where priorities can shift by the hour, and you enjoy working across legal, finance, HR, and compliance lanes, this is where you belong.

REQUIREMENTS

• 2+ years of experience in administrative support, operations, or project coordination
• Fast, accurate processor who can handle multiple high-priority tasks at once
• Detail-oriented with strong follow-up habits
• Comfortable in high-urgency situations with shifting priorities
• Proficient in Google Workspace and familiar with document management systems
• Ability to work with sensitive, confidential, and legal information
• Based in or relocating to San Antonio, TX (in-office role)

PREFERRED QUALIFICATIONS

• Experience in logistics, transportation, or legal administration
• Knowledge of compliance processes (DOT, FMCSA, HR onboarding, vendor records)
• Prior experience supporting multiple departments simultaneously
• Familiarity with AI tools like ChatGPT for drafting and organizing documentation
  Job Type: Full-time
  Pay: $44,747.29 - $53,889.20 per year

Benefits:

• Health insurance

Application Question(s):

• This role often involves urgent requests from multiple departments (legal, finance, compliance, HR). How would you make sure each gets handled quickly and accurately
• This role works directly with our Paralegal Admin, Financial Admin, and Business Ops Admin to move urgent SOPs, compliance packets, banking docs, and litigation files. Which of these areas have you supported before, and what was your role in getting tasks completed quickly?
• Many of our administrative projects involve coordinating across legal, finance, compliance, and HR at the same time. How would you track each department’s deliverables to make sure nothing falls through the cracks?

Work Location: In perso

• Work directly with the Admin Team to process urgent administrative requests from leadership
• Support and coordinate Standard Operating Procedure (SOP) rollouts across legal, finance, compliance, HR, and safety
• Prepare and organize documentation for legal, banking, and compliance needs
• Assist with incident, litigation, and risk management files as directed by the Paralegal Administrator
• Maintain and update document control systems in Google Drive, Airtable, or Notion
• Track and follow up on high-priority tasks to ensure deadlines are met
• Route and distribute incoming work to the right admin team members while owning key tasks yourself
• Keep records organized and ready for audits, insurance reviews, and leadership briefings