Administrative Team Lead at Fidelity Investments

Smithfield, Rhode Island, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Mar, 26

Salary

132000.0

Posted On

21 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Prioritization, Project Management, Relationship Building, Communication Skills, Team Building, Attention to Detail, Training, Coaching, Problem Solving, Process Improvement, Calendar Management, Meeting Coordination, Travel Management, Expense Reporting

Industry

Financial Services

Description

Job Description: Administrative Team Lead The Role Manage and develop a team of executive assistants within Fidelity’s Asset Management (AM) division ensuring maximum productivity, service levels, cost effectiveness, and customer and employee satisfaction. In this role, the Team Leader also provides direct support to AM professionals. The Expertise and Skills You Bring Strong organizational, time-management, prioritization and project management skills. Ability to successfully build relationships and interact positively and effectively across multiple levels. Ability to multi-task, set priorities, and pivot when needed. Effective written and verbal communication skills. Strong influence and team building skills. Focus on accuracy and attention to detail. Interest and ability to train, cross-train, coach and lead. Ability to provide positive and constructive feedback. Excellent Microsoft Word, Excel, PowerPoint and SharePoint skills. Experience in managing sensitive and confidential information. Initiative and follow through to identify and resolve potential obstacles or conflicts and provide immediate resolution and/or alternatives. Manage administrative support and workflow ensuring consistent and effective coverage, including coverage during time away from work. Develop and maintain working relationships with AM senior leadership, managers and associates to determine administrative needs, expectations and priorities. Serve as a resource, subject matter expert and problem solver. Establish a learning culture focused on talent development while managing all aspects of performance. Identify and implement areas for process improvement. Facilitate all aspects of team management, including onboarding, communication and process and workflow consistency. Foster a partnership with other Administrative Team Leads to develop and maintain working relationships across business units to facilitate knowledge sharing, collaboration and operational efficiencies. Provide Administrative Support to multiple Asset Management Professionals: Provide all aspects of support (e.g., proactive calendar management, meeting coordination, trouble shooting of conflicts and potential obstacles, complex travel and expense reporting). Communicate 'on behalf of' at all levels both internally and externally. Manage daily workflow of expected and unexpected requests and commitments to ensure accuracy, efficiency and timeliness. Note: Fidelity is not providing immigration sponsorship for this position The base salary range for this position is $58,000-$132,000 per year. Placement in the range will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors. Base salary is only part of the total compensation package. Depending on the position and eligibility requirements, the offer package may also include bonus or other variable compensation. We offer a wide range of benefits to meet your evolving needs and help you live your best life at work and at home. These benefits include comprehensive health care coverage and emotional well-being support, market-leading retirement, generous paid time off and parental leave, charitable giving employee match program, and educational assistance including student loan repayment, tuition reimbursement, and learning resources to develop your career. Note, the application window closes when the position is filled or unposted. Please be advised that Fidelity’s business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories. Most roles at Fidelity are Hybrid, requiring associates to work onsite every other week (all business days, M-F) in a Fidelity office. This does not apply to Remote or fully Onsite roles. Certifications: Category: Administration At Fidelity, we are passionate about making our financial expertise broadly accessible and effective in helping people live the lives they want! We are a privately held company that places a high degree of value in creating and nurturing a work environment that attracts the best talent and reflects our commitment to our associates. We are proud of our diverse and inclusive workplace where we respect and value our associates for their unique perspectives and experiences. For information about working at Fidelity, visit FidelityCareers.com. Fidelity Investments is an equal opportunity employer. Fidelity will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate a request for an accommodation please contact the following: For roles based in the US: Contact the HR Leave of Absence/Accommodation Team by sending an email to accommodations@fmr.com, or by calling 800-835-5099, prompt 2, option 2 For roles based in Ireland: Contact AccommodationsIreland@fmr.com For roles based in Germany: Contact Accommodationsgermany@fmr.com Fidelity Privacy Policy

Responsibilities

Manage and develop a team of executive assistants while providing direct support to Asset Management professionals. Ensure maximum productivity, service levels, and customer satisfaction while identifying areas for process improvement.