Administrative Team Leader(Program Delivery, Events and Marketing) at Victoria University Minimal

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

12 Jul, 26

Salary

99361.0

Posted On

13 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative leadership, Event coordination, Project management, Stakeholder management, Operational improvement, Process refinement, Communication, MS Office, Workflow management, Problem solving, Analytical capability, Team leadership, Time management, Policy compliance

Industry

Higher Education

Description

About VU: At Victoria University, our aim is to be a global leader in dual-sector learning and research by 2028. Join us on the journey and help us achieve our strategic drives embedded in our Strategic Plan 2022-2028: Start well, finish brilliantly. [https://www.vu.edu.au/strategic-plan/#page=1] One of the drivers “Thriving place to Study and Work” will enable us to continue to create places that our students and staff love to belong and feel immense pride. About the Team: You’ll join the Administration portfolio within the College of Sport, Health and Engineering, which supports academic delivery, student engagement, and College initiatives across a wide range of disciplines. Within this portfolio, the Program Delivery, Events and Marketing (PDEM) team coordinates administrative services, College events, and engagement activities. The team is collaborative, practical, and focused on delivering well organised outcomes that support both staff and students. About the Role: The Administrative Team Leader (Program Delivery, Events and Marketing) plays a key role in ensuring the smooth planning and delivery of College events and administrative services. Reporting to the College Operations Manager, you’ll lead a small team responsible for coordinating events, supporting program delivery activities, and providing consistent, high quality advice and service across the College. The role suits someone who enjoys juggling multiple moving parts, staying ahead of deadlines, and keeping things running calmly during busy periods. You’ll also look for ways to improve how things are done — refining processes, strengthening communication, and helping the team deliver even better outcomes over time. Position Key Duties In this role, you will: * Plan, coordinate, and deliver College events and program related activities, including Open Day, student awards, and internal engagement events * Lead and support a small team of administrative staff, creating a positive and well organised working environment * Manage workflows, timelines, and competing priorities across the PDEM work stream * Work closely with academic, professional, and external stakeholders to ensure events and activities run smoothly * Ensure advice, communication, and administrative support are accurate, consistent, and timely * Apply University policies and procedures in all aspects of work * Identify opportunities to improve processes and service delivery across the team * Support effective communication and coordination across the College Salary: HEP6 $91,796 - $99,361 +17% superannuation Employment Type: Full-time continuing role Hours: 36.75(1.0) FTE Location: Footscray Park campus For a detailed overview of the role’s duties and responsibilities, please refer to the Position Description – Administrative Team Leader [https://webresources.vu.edu.au/hr/employment/pdf/2026/386_17771.pdf] About You: Manager to provide You are an operational lead or coordinator who thrives on complex logistical puzzles. You are someone who brings strong analytical capability, an eye for detail, and a passion for operational improvement. You are someone who can take a high-volume, deadline-driven environment and turn it into a streamlined, efficient machine. The Ideal Fit: You’re someone who enjoys organising, coordinating, and seeing things come together successfully. You’re comfortable managing detail, anticipating what’s needed, and staying calm when things get busy. You’ll bring: * Experience leading or coordinating administrative or events based work in a complex environment * Strong organisational skills and the ability to manage multiple priorities * A proactive, solutions focused approach * Confidence working with a wide range of stakeholders * Well-developed MS Office skills and should be comfortable learning new systems * Sound judgement and the ability to work independently under general direction * You value collaboration, professionalism, and building genuine partnerships. * The University is a Child Safe organisation. You will be required to hold a current Working with Children Check (WWCC) or be willing to obtain one prior to commencing employment. How to Apply Applications must be submitted as a single document comprising: * A cover letter * Responses to Key Selection Criteria found in the Position Description * Achievements in your current role * An up-to-date CV * Evidence of applicable qualifications, licences and registration Who to Contact? For further information relating to the position, please contact Suruchi Goel, Operations Manager by email at Suruchi.Goel@vu.edu.au. Applications will close Friday the 24th of April 2026 (11:59pm AEST). This advert may close earlier should a suitable candidate be identified. Early applications are strongly encouraged. Visa sponsorship is not available for this position. This role requires for applicants to have full and permanent working rights in Australia. Why Join VU VU provides competitive salaries, excellent superannuation, and a variety of benefits. The university fosters an environment where staff can excel, achieve their goals, and develop their careers. With a focus on diversity, inclusion, and family-friendly policies, VU supports both professional and personal well-being. For more information, please visit our Careers at VU Webpage [https://www.vu.edu.au/about-vu/strategy-leadership-governance/jobs-at-vu] Our Commitment to Protecting Country Victoria University honours its deep diversity as a foundation for collaboration and social progress. We will demonstrate sensitivity in respecting First Nation perspectives. We will ensure that we respect our Indigenous voices and commit to sustainable Protecting Country. We will take leadership responsibility, in all that we do, to improve the health and wellbeing of our local and global communities, and the planet that we share. Our Commitment to Progressive Inclusivity VU is an equal opportunity employer and proudly committed to progressive inclusivity. We welcome and celebrate diversity in all its forms including Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised communities, LGBTQIA+ individuals, and people of all ages and socio-economic backgrounds. We strive to reflect the communities we serve and foster an inclusive, respectful, and supportive environment where everyone feels they belong. We are proud to be a WGEA Employer of Choice for Gender Equality. [https://www.vu.edu.au/about-vu/our-uni/equality-inclusion-belonging/gender-equity/wgea-statement] Our Commitment to Inclusive Recruitment VU is committed to providing a positive and barrier-free recruitment experience. If you require adjustments at any stage of the recruitment process, including accessible formats of documents, please contact us at inclusivecareers@vu.edu.au [inclusivecareers@vu.edu.au] or call (03) 9919 5999.

Responsibilities

The Administrative Team Leader will manage the planning and delivery of College events and administrative services while leading a small team. They are responsible for optimizing workflows, ensuring policy compliance, and fostering effective communication across academic and professional stakeholders.