Administrative Technician - Training Academy (Sheriff) at SHELBY COUNTY GOVERNMENT

Memphis, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Aug, 26

Salary

40501.5

Posted On

07 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clerical Work, Bookkeeping, Data Processing, Statistical Analysis, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Crystal Reports, Records Management, Scheduling, Report Generation, Independent Judgment

Industry

Government Administration

Description

Position Summary Works under general direction to perform responsible clerical work involved in scheduling, analyzing, processing, and maintaining policy-level financial, statistical, and data control reports and records with wide latitude for the exercise of initiative and independent judgment to act in a lead capacity. Pay Grade: 43 Salary Commensurate with Experience and Education Minimum Qualifications * Four (4) years of experience in appropriate clerical, bookkeeping, data processing or statistical work; AND * High School diploma or possess a GED; OR * Three (3) years of experience in appropriate clerical, bookkeeping, data processing, or statistical work; and one (1) year of college study (30 semester hours or 36 quarter hours). * PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED. Duties and Responsibilities * Prepares and maintains records securing accuracy and meeting requirements of CALEA, * ACA, POST, TCI, and NIC regarding school administrative files and student records. * Compiles information from various resources and can produce statistical information regarding training data, such as preparing monthly Training Key Indicator Reports in Excel and compiling student numbers for specific courses in Crystal Reports. * Verifies information compiled, analyzed, recorded, and maintained. * Types and organizes school curriculums and roll calls for law enforcement and jail students. * Gathers test questions from instructors and composes exams for classes. * Composes letters, memos, and reports related to the functions of the Training Division, under the direction of the Office Manager * Generates reports to ensure all employees receive yearly in-service training, which includes tracking employee training record history. * Enters SOS field codes for Training employees and generates weekly reports. * Performs data entry by keying school training hours and grades into the computer system to generate memos, letters, and reports regarding SCSO law enforcement personnel, jail, civilian, and other agencies attending Academy. * Coordinates and organizes scheduling of officers with division commanders through correspondence and verbal communications. * Gathers test questions from instructors and composes exams for classes. * Performs other related duties as assigned or directed. KSAs * General knowledge of the Sheriff’s Office Division’s operation and knowledge of modern office practices. * Ability to plan, organize, and maintain an even flow of work. * Ability to exercise independent judgment and decision-making when interpreting policy and procedure. * Possess effective research, analytical, and reading skills. * Ability to deal tactfully and courteously with others regarding information related to training standards. * Ability to prepare reports, knowledge of Excel, PowerPoint, and Microsoft Word software applications. * Knowledge of training functions and facility. * Ability to establish and maintain a system of records and reports. Disclaimer This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate. Shelby County Resident Disclaimer All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment.  The residency requirement shall not apply to certain public safety/civil service employees.  This means exemption from this policy is in effect for the following departments and positions: (1) Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department, (2) Correction Officers employed by the Division of Corrections, (3) Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department.  The residency exemption for public safety/civil service employees does not include Appointed positions with Sheriff’s Office, Division of Corrections or the Fire Department.

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Responsibilities

Performs lead clerical duties including scheduling, processing financial and statistical reports, and maintaining student records for the Training Academy. Coordinates training schedules and prepares educational materials such as curriculums and exams for law enforcement personnel.