Administrative (UniServ) Assistant at Indiana State Teachers Association

Indianapolis, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Jun, 26

Salary

46350.0

Posted On

10 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Assistance, Secretarial Skills, Microsoft Programs, Communication Mediums, Internet Navigation, Office Equipment Operation, English Grammar, Spelling, Punctuation, Proofreading, Typing Styles, Fiscal Records Maintenance, Judgment, Independent Work, Confidentiality, Verbal Communication

Industry

Professional Organizations

Description

JOB TITLE: UniServ Assistant – ISTA Intech Field Office DATE OF POSTING: March 9, 2026 CLOSING DATE: March 23, 2026, or until filled STARTING SALARY: $46,350 ESTIMATED DATE TO FILL: April 13, 2026 Number of Positions to Fill: 2(two) Job Title: UniServ Assistant Salary Classification: B General Description of the Position’s Function and Purpose This full-time position will be assigned to the Intech office in Indianapolis, IN. This position provides administrative and skilled secretarial assistance to the ISTA Field Staff (UniServ Directors). This position reports to Sandy Steele, Director of UniServ and Organizing - South. The qualifications listed below are those qualifications required for the position but do not encompass all those activities which may be included in the responsibilities and performance expectations of the job. There are certain daily activities related to the individual’s job which may be performed regularly but are too general in nature to include. This is an Associate Staff position. Qualifications: • Graduation from a standard high school or vocational school • Knowledge of the internal and external functions of the Association • Excellent technology skills, including proficiency in Microsoft programs, current communication mediums, internet navigation, and the operation of common office equipment • Demonstrated understanding of and accuracy in English grammar, spelling, punctuation, proofreading, and accepted typing styles and formats • Ability to accurately process and maintain administrative and fiscal records • Ability to anticipate administrative day-to-day needs of the assigned Field Staff and deliver work that supports the assigned Field Staff • Experience using sound judgment in making decisions and the ability to work independently on responsible and confidential assignments • Demonstrated ability to communicate tactfully, courteously, and effectively, both verbally and in writing • Ability to work effectively and harmoniously with others • Ability to complete work with accuracy and within established timelines • Demonstrated experience and success in working effectively under pressure solving problems and meeting stringent timelines Specific Duties and Responsibilities: • Act as the assistant to the assigned Field Staff. • Act as the receptionist for the UniServ Office. • Respond to routine questions/communications from locals/members and redirect questions to other departments as appropriate. • Provide documents and resources to locals/members as requested. • Prepare and/or proofread general correspondence. • Arrange for meetings and trainings (secure facilities, issue invitations, receive RSVPs, send reminders, and prepare necessary materials.) Attend the meeting, if appropriate (per ASO contract). • Update roles and maintain distribution lists – local leaders, PACs, District Council, etc. Provide assigned Field Staff with contact information for local leaders as requested. • Develop, maintain, enter and/or collect data using Microsoft Office programs and other Association technology (VAN, Surveys, NEA 360). • Assist the assigned Field Staff in gathering data for Salary Database, bargaining unit information requests, etc. • Create and/or prepare reports as requested. • Assist the assigned Field Staff in the production and disbursement of correspondence, newsletters, meeting materials, etc. • Collect, proof, and/or update local collective bargaining agreements as requested. • File and/or scan documents as requested. • Provide assistance to the assigned Field Staff in managing the office and maintaining adequate office supplies. • Perform basic research and monitoring via the internet and social media formats as requested. • Perform reasonable miscellaneous job-related activities assigned by the assigned Field Staff, supervisor, or the Executive Director, or designee. Application Procedure: Applications will be accepted until filled. Please upload a letter of interest, resume, and contact information for three professional references. About ISTA: The Indiana State Teachers Association provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or genetics. Consistent with the ISTA Affirmative Action Plan, minorities, women, individuals with disabilities, individuals of all ages (18 or older), and veterans are encouraged to apply.

Responsibilities

This full-time role involves providing administrative and skilled secretarial assistance to the ISTA Field Staff (UniServ Directors) based in the Intech office. Key duties include managing reception, preparing correspondence, arranging meetings and trainings, maintaining data using Association technology, and assisting staff with various administrative and data gathering tasks.