Administrator, Address Book at Defence Construction Canada

Ottawa, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

24 Aug, 26

Salary

0.0

Posted On

26 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Database Management, Administrative Best Practices, Records Management, MS Office Suite, Proofreading, Bilingualism, Document Management, Scheduling, Travel Coordination, Quality Control, Stakeholder Communication, Intranet Maintenance

Industry

Construction

Description

The Administrator, Address Book, manages the corporate electronic Address Book, overseeing request processing, research, analysis, and implementation to ensure accurate and effective information and operation. The incumbent supports clear communication between stakeholders and contributes to the development and maintenance of the Address Book manual and training materials. The Administrator provides administrative support to the Governance and Legal Affairs team, including managing Code of Business Conduct letters, delegated signing authorities, travel arrangements, scheduling, and employee onboarding. The Administrator also maintains team intranet pages, ensuring content is accurate, current, and accessible. KEY AND PERIODI ACTIVITIES The duties and responsibilities listed below are representative but not all-inclusive: Primary Maintain the corporate electronic Address Book, ensuring data accuracy and integrity Provide guidance to employees on processes, systems, and administrative requirements related to the Address Book Support the development and maintenance of training and reference materials Provide day-to-day administrative support to the Governance and Legal Affairs team Perform document and records management activities, including electronic and hard-copy filing and archiving Conduct quality control reviews of data entry to ensure completeness and accuracy Draft and track Code of Business Conduct letters, issue and maintain delegated signing authority forms, and track contracts Support meeting coordination by confirming attendee availability, issuing invitations, preparing and distributing documentation and presentations; coordinate translation of materials and review materials for completeness, formatting, grammar, and style Coordinate travel arrangements for the Governance and Legal Affairs team Develop and maintain effective relationships within DCC, and with industry, the Client-Partners and/or stakeholders Ensure quality standards are met, in line with corporate expectations Other Coordinate and track assigned contract agreements, including managing contract issue reports and related files, as required Support onboarding of new employees, as required Update team intranet pages, ensuring content is accurate, current and accessible Ensure compliance with corporate financial and administrative policies and processes Other duties as assigned SKILLS General and Specific Knowledge Administrative best practices Database management Crown corporation or government department governance structures Records management Formal Education and/or Certification(s) and Experience Minimum: college diploma in administration or business with minimum of two to three years’ relevant experience, or the equivalent Preferred: degree in business administration or finance with minimum of two to three years’ relevant experience Abilities Demonstrate advanced administrative skills, knowledge and best practices Operate a wide range of software, including the MS Office Suite Manage multiple deadlines and priorities Demonstrate attention to detail Be resourceful and highly organized Possess excellent grammar and proofreading skills Understand the confidentiality of Governance and Legal Affairs documents and practices Be bilingual (English and French); mandatory DEVELOPMENT AND LEADERSHIP Provide occasional functional guidance to employees WORKING CONDITIONS Typical office environment with occasional travel Check out your benefits Working with us offers excellent opportunities for growth and advancement—and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary. Your package includes: Health and Wellness 100% employer-paid annual sick leave, and health and dental premiums $400 wellness allowance to help cover expenses such as a gym membership $2,500 for mental health services on top of regular $2,500 paramedical coverage Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans Home and Family Life, accidental-death, and short-term disability insurance Enhanced inConfidence employee and family assistance program Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks Flexible workplace options, including $400 allowance every two years, to support working from home Leave and Retirement Public-service pension Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans

Responsibilities

Manages the corporate electronic Address Book to ensure data accuracy and provides administrative support to the Governance and Legal Affairs team. Responsibilities include managing signing authorities, coordinating travel, and maintaining team intranet pages.