Administrator

at  AECOM

WORK WITH US. CHANGE THE WORLD.

At AECOM, we’re delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world’s trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We’re one global team driven by our common purpose to deliver a better world. Join us.
Job Description

The Administrator supports the Project Lead on administrative tasks for project team, client and other stakeholder internally and externally.

• Also assist in the office wellbeing and compliance with AECOM standards.
• Establishing and maintaining a library of reference documents.
• Be aware of the various record keeping and reporting procedures of the company’s quality standards.
• Assist Project Lead to organise and systemise the project administrative activities such as meetings, schedules, tracker, reports etc.
• Assist Project Lead to monitor project team attendance and timesheetAssist Project Lead in the preparation of the minutes of meetings.
• Establishes and maintains files and computerized indexes for active project documents as needed by the Project Lead.
• Office administration duties, office furniture, office well-being.
• Maintenance requests, and materials orders, etc
• Maintain a list of office furniture and equipment together with a list of site offices work station equipment, and monitor them.
• Assist the office secretary in her/his duties to achieve office requirements and office demands, including coverage.
• Ensure a cohesive team work with the secretary and projects administrators and managers.
• Maintain excellent serviceability to the entire Environmental department team.
• Assist in arranging for social activities when requested by the Project Lead

QUALIFICATIONS

• 5 years of Administration experience in an engineering and construction project is a must.
• Demonstrated proficiency with Microsoft Office suite of software products, e.g. Excel, Word, etc.
• Proven accuracy, reliability and completeness in job accomplishment.
• Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions.
• Effective oral and written communication skills.Ability to compose reports and correspondence in English
• Must be a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.
• Must be able to interface with a variety of people with different technical levels and educational backgrounds;must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a customer-service attitude.
• Must inculcate a “can-do” spirit to produce consistently accurate results at a fast pace.

QUALIFICATION:

• Diploma holder in any field of study.
• Any relevant certifications and training certificates would be a plus
  Additional Information

• Also assist in the office wellbeing and compliance with AECOM standards.
• Establishing and maintaining a library of reference documents.
• Be aware of the various record keeping and reporting procedures of the company’s quality standards.
• Assist Project Lead to organise and systemise the project administrative activities such as meetings, schedules, tracker, reports etc.
• Assist Project Lead to monitor project team attendance and timesheetAssist Project Lead in the preparation of the minutes of meetings.
• Establishes and maintains files and computerized indexes for active project documents as needed by the Project Lead.
• Office administration duties, office furniture, office well-being.
• Maintenance requests, and materials orders, etc
• Maintain a list of office furniture and equipment together with a list of site offices work station equipment, and monitor them.
• Assist the office secretary in her/his duties to achieve office requirements and office demands, including coverage.
• Ensure a cohesive team work with the secretary and projects administrators and managers.
• Maintain excellent serviceability to the entire Environmental department team.
• Assist in arranging for social activities when requested by the Project Lea