Administrator - إماراتيين (خلاصة القيد)

at  AECOM

WORK WITH US. CHANGE THE WORLD.

At AECOM, we’re delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world’s trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We’re one global team driven by our common purpose to deliver a better world. Join us.
Job Description

We are seeking a proactive and detail-oriented Administrator to provide essential support to our Buildings + Places (B+P) Management team. This role will work directly with the Vice President Operations & Finance (B+P) involving coordinating key activities, facilitating efficient operations, and contributing to the smooth running of processes.

• Administrative Support: Provide general administrative assistance to the B+P Management team to ensure efficient day-to-day operations.
• Meeting and Event Coordination: Assist in organizing meetings, events, and Town Halls, including scheduling, logistics, and follow-ups.
• Travel Arrangements: Coordinate travel plans for team members, ensuring seamless itineraries and efficient travel management.
• Data Collection and Analysis: Support the collection, review, and analysis of management information to aid strategic decision-making.
• Project Reviews: Schedule and set up project review meetings as required, ensuring all stakeholders are informed and prepared.
• Action Tracking: Monitor and track actions arising from meetings, ensuring timely follow-up and completion.
• Organize Site Visits: Organize Senior Management Activity (SMA) site visits, focusing on safety and quality objectives.

Qualifications

• Diploma or Degree in Business Administration, Office Management, or a related field is preferred.
• Must have administrative experience, preferably in a professional services or engineering environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities with a keen eye for detail.
• Strong communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A proactive and positive attitude, with the ability to work both independently and collaboratively in a team.

• As part of AECOM’s commitment to Emiratisation, only UAE Nationals with a family book will be considered for this role.
Additional Information

• Administrative Support: Provide general administrative assistance to the B+P Management team to ensure efficient day-to-day operations.
• Meeting and Event Coordination: Assist in organizing meetings, events, and Town Halls, including scheduling, logistics, and follow-ups.
• Travel Arrangements: Coordinate travel plans for team members, ensuring seamless itineraries and efficient travel management.
• Data Collection and Analysis: Support the collection, review, and analysis of management information to aid strategic decision-making.
• Project Reviews: Schedule and set up project review meetings as required, ensuring all stakeholders are informed and prepared.
• Action Tracking: Monitor and track actions arising from meetings, ensuring timely follow-up and completion.
• Organize Site Visits: Organize Senior Management Activity (SMA) site visits, focusing on safety and quality objectives