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There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
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Job Description

We are seeking a highly organized and efficient Administrator to join our dynamic team in Dubai, United Arab Emirates. As an integral part of our organization, you will play a crucial role in ensuring smooth office operations and providing essential support to our executives and staff.

• Manage and coordinate daily office operations to ensure efficiency and productivity
• Provide administrative support to executives, including calendar management and travel arrangements
• Handle incoming communications, including phone calls, emails, and correspondence
• Prepare and edit various documents, reports, and presentations
• Organize and maintain filing systems, both digital and physical
• Coordinate meetings, conferences, and events, including logistics and catering
• Assist in the onboarding process for new employees
• Manage office supplies inventory and place orders as needed
• Liaise with vendors, service providers, and other external partners
• Support various departments with administrative tasks as required
• Contribute to the improvement of office policies and procedures
• Assist in special projects and initiatives as assigned

QUALIFICATIONS

• Bachelor’s degree in Business Administration or Diploma in related field
• Minimum of 1-2 years of experience in an administrative role
• Exceptional organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong written and verbal communication skills in English
• Ability to work independently and exercise sound judgment
• Excellent attention to detail and high level of accuracy
• Proven ability to multitask and prioritize effectively in a fast-paced environment
• Strong problem-solving skills and proactive approach to challenges
• Customer service orientation with a professional and courteous demeanor
• Experience in coordinating tasks and assisting with various phases of projects
• Ability to maintain confidentiality and handle sensitive information with discretion
  Additional Information

• Manage and coordinate daily office operations to ensure efficiency and productivity
• Provide administrative support to executives, including calendar management and travel arrangements
• Handle incoming communications, including phone calls, emails, and correspondence
• Prepare and edit various documents, reports, and presentations
• Organize and maintain filing systems, both digital and physical
• Coordinate meetings, conferences, and events, including logistics and catering
• Assist in the onboarding process for new employees
• Manage office supplies inventory and place orders as needed
• Liaise with vendors, service providers, and other external partners
• Support various departments with administrative tasks as required
• Contribute to the improvement of office policies and procedures
• Assist in special projects and initiatives as assigne