WHO WE ARE

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

WHAT WE DO

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.
Contract: Full Time, Permanent
Working Hours: 37.5 Hours per week, Monday to Friday (8:00AM to 4:30PM)
Location: Aldershot, GU11 2HL
Are you highly organised, detail-driven, and ready to make a real impact in a fast-paced environment? We’re looking for a Works Administrator to join our South East Accommodation team and play a vital role in supporting the smooth delivery of essential works across our Defence contract. If you thrive on juggling priorities, keeping things running efficiently, and being the go-to person for administrative support, this could be the perfect opportunity for you.

As our Administrator, you’ll be central to the team, ensuring that core works are delivered on time and that void inspection tasks are scheduled seamlessly. No two days will be the same, and you’ll work closely with colleagues, service partners, and Defence representatives to keep everything running smoothly.
Your responsibilities will include scheduling and allocating monthly void inspection tasks, inputting updates into our systems, handling calls and queries with professionalism, producing reports and maintaining trackers, supporting management and raising purchase orders while managing billing processes.
You will report to the Regional Operations Lead while working closely with the wider VIVO Operations and Support teams, Defence Infrastructure Organisation personnel, local customer representatives, service partner operatives and supervisors, and Pinnacle representatives. Collaboration will be at the heart of this role, with strong relationships essential to success.