Administrator - Assets & Facilities at Kai Tak Sports Park

Hong Kong, Hong Kong Island, Hong Kong S.A.R. -

Full Time

Start Date

Immediate

Expiry Date

14 May, 26

Salary

0.0

Posted On

13 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Secretarial Support, Administrative Support, Schedule Organization, Meeting Arrangement, Filing, Data Entry, Report Preparation, Asset Inventory, Budgetary Control, Procurement Support, Purchase Requisitions, Purchase Order Follow-up, Goods Received Notes, Staff On-boarding, Staff Off-boarding, MS Office Proficiency

Industry

Events Services

Description

Department : Assets & Facilities Reports to : General Manager – Assets & Properties Role Introduction Providing essential assistance to A&F Team by handling administrative tasks, organising schedules and ensuring smooth running of daily office administration and communication between different departments. Key Responsibilities: Provide secretarial and general administrative support to the General Manager and the Assets & Facilities Team, including organizing schedules, arranging meetings, maintaining physical/electronic filings, data input, booking facilities and other logistics Prepare timely and accurate operation reports and upkeep the asset inventory and budgetary control record; edit and prepare electronic documents & handle data entry Handle any ad-hoc requests from section heads and managers Provide procurement and finance administrative support, including raising Purchase Requisitions, following up on Purchase Order opening/closing status, maintaining procurement & financial records, preparing Goods Received Notes, arranging payment etc. Support staff on-boarding / off-boarding processes and other HR related matters for the team Coordinate various administrative processes for the team(s) Organize and coordinate meetings with internal and external parties Ensure smooth running of daily office administration Requirements: HKCEE / HKDSE with formal secretarial training or equivalent qualification Minimum 3 years of secretarial/ administration experience. Working experience in facility or property management will be considered an advantage Strong planning and organizing skills and attentive to details Ability to work independently and a good team player Fluent in both written and spoken English and Chinese Proficiency in MS Office (Word, Excel, PowerPoint and Chinese Word Processing) Knowledge of facility or property management practices and business ethics is preferred Full-time Personal & Application Information We are an equal opportunity employer. Data collected will be treated in strict confidence and used for recruitment purpose only. Applicants who are not invited for interviews within 4 weeks may consider their applications unsuccessful.

Responsibilities

This role provides essential administrative assistance to the Assets & Facilities Team by handling daily office administration, organizing schedules, and managing communication between departments. Key duties include providing secretarial support, preparing operation reports, managing asset inventory, and handling procurement and finance administrative tasks.