Administrator - Bids & Proposals إماراتيين (خلاصة القيد) at Aecom USA

Dubai, Dubai, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

09 Jun, 26

Salary

0.0

Posted On

11 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office Suite, Organizational Skills, Time Management, Communication Skills, Attention To Detail, Document Preparation, Teamwork, Bid Processes, Proposal Submission, Document Management, Filing Systems, Coordination, Compliance Monitoring

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. As part of AECOM’s commitment to Emiratisation and in accordance with UAE labour law, only UAE Nationals with a family book will be considered for this role. Job Description AECOM are seeking a detail-oriented and organized Administrator - Bids & Proposals to join our Strategy & Growth team in Dubai, United Arab Emirates. In this role, you will serve as a key support function for our bids and proposals department, ensuring the timely and accurate preparation, coordination, and submission of competitive bids and proposals. You will work collaboratively with cross-functional teams to maintain compliance with submission requirements and support the overall success of our business development initiatives. Coordinate the preparation and assembly of bid and proposal documents, ensuring all required components are included and properly formatted Maintain comprehensive bid calendars and track submission deadlines to ensure timely delivery of all proposals Organize and manage proposal documentation, including filing systems, databases, and digital repositories for easy retrieval and reference Communicate with internal stakeholders and external clients to gather necessary information and clarifications for bid submissions Review bid and proposal documents for accuracy, completeness, and compliance with client requirements and organizational standards Monitor and update bid tracking systems and maintain accurate records of all submissions and outcomes Provide administrative support during proposal presentations and client meetings Qualifications Required Skills & Experience: 2-3 years of experience in an administrative, bids, proposals, or business development support role Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) Strong organizational and time management skills with the ability to manage multiple deadlines simultaneously Excellent written and verbal communication skills Meticulous attention to detail and accuracy in document preparation Ability to work independently and collaboratively within a team environment Knowledge of bid and proposal processes and submission requirements Familiarity with document management and filing systems Education: A Bachelors Degree in business administrations / technical fields or a related subject Additional Information About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. State/Province: Dubai Business Group: DCS Legal Entity: AECOM MIDDLE EAST LIMITED DUBAI BRANCH Business Line: Building Engineering Work Location Model: Hybrid Operating Group: International Primary Location: AE - Dubai, UAE - Dubai South

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Responsibilities

The role involves coordinating the preparation and assembly of bid and proposal documents, ensuring all required components are included and formatted correctly. This includes maintaining bid calendars, tracking deadlines, and communicating with stakeholders to gather necessary information for submissions.