Administrator - Christchurch at University of Otago

, , -

Full Time

Start Date

Immediate

Expiry Date

01 Feb, 26

Salary

68185.0

Posted On

03 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administration, Customer Service, Microsoft Office, Communication, Critical Thinking, Organizational Skills, Adaptability, Teamwork, Cultural Awareness, Attention to Detail, Financial Management, Database Management, Problem Solving, Initiative, Continuous Improvement, Learning Agility

Industry

Research Services

Description

__________ DIVISIONAL SERVICES & ADMINISTRATION | WHAKARATONGA TARI ME TE WHAKARITENGA UNIVERSITY OF OTAGO, CHRISTCHURCH | ŌTĀKOU WHAKAIHU WAKA, ŌTAUTAHI The role | Te mahi In this role, supporting the Faculty of Medicine’s International Electives Programme you are the go-to person for a wide range of administration tasks including handling correspondence, coordinating elective student placements and onboarding, managing confidential records with care. Using University systems, you keep databases up to date, pull useful reports, and manage financial tasks such as invoicing and fees payments. Your skills and experience | Kā pūkeka me kā wheako We are looking for someone who thrives in a dynamic environment and enjoys playing a key role in keeping operations running smoothly. You will bring proven experience from a fast-paced, complex administrative setting, along with top-tier proficiency in Microsoft Office tools. You are a great listener with a genuine commitment to outstanding customer service, and you are known for being adaptable and flexible when things change. A critical thinker with a passion for continuous improvement, you’re always looking for smarter ways to work and better outcomes for everyone involved. Other key strengths include: • An eager learner; able to navigate new systems and process with ease. • Strong written and verbal communication skills, with an eye for detail. • An ongoing commitment to positive outcomes for our students and staff. • Independence and initiative. • Work proactively and supportively within a team to create a positive culture. • Commitment to working in a culturally safe and respectful manner and demonstrate an understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values. If you have outstanding organisation and administration skills and want to be part of a team providing essential administration support to our leading academics, researchers and future health workforce – we want you to join our team! About our team | Mō te tīma The Divisional Services and Administration Team on the Christchurch campus is made up of over 40 highly skilled professionals responsible for delivering outstanding student and staff experiences through high quality, effective operational service delivery and administrative support. We are a strong, supportive whanau mahi (work family) who are proud of the work we do as the largest workforce in the university, spanning every corner of the motu. Further details | Pūroko This is a permanent, part time role of 15.00 hours per week (0.4FTE) based on the Christchurch campus. The appointment range for this role is Level 4 $63,508 to $68,185. Top of Range $73,640 (pro-rata). You must have the right to live and work in New Zealand to apply for this position. We are also seeking candidates for Kaiwhakahaere Tari positions, which support the implementation of our Māori Strategic Framework. If you are interested in these positions, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process. The salary range for Kaiwhakahaere Tari roles are $69,931 to $80,285. The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected. For further information or to discuss the roles in confidence - please contact Alice Le Petit via the contact details below. Application | Tono To submit your application (including CV and cover letter) please click the apply button. Applications quoting reference number 2501588 will close Sunday, 16 November 2026. Additional Information Note: As a part-time position, the salary range for this role will be the pro-rata equivalent of the annual full-time salary range listed. Contact: Alice Le Petit Position details: Administrator - Job Description Position details: Kaiwhakahaere Tari - Job Description Further Information: Department Website Create an email with a link to this vacancy: Create email Location: About Christchurch

Responsibilities

The role involves supporting the Faculty of Medicine’s International Electives Programme by handling various administrative tasks, including coordinating student placements and managing confidential records. The administrator will also maintain databases, generate reports, and manage financial tasks such as invoicing and fee payments.