Administrator Coordinator at Aston Carter

Louisville, Kentucky, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jun, 26

Salary

20.0

Posted On

07 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Compliance, Transaction Management, Client Communication, Deadline Monitoring, Data Entry, Administrative Support, Clerical Tasks, Microsoft Excel, Outlook, Microsoft Office, Project Coordination, System Development, Report Preparation, Real Estate Operations, Customer Service

Industry

Staffing and Recruiting

Description

Job Title: Administrator Coordinator Job Description Join a dynamic team as an Administrator Coordinator tasked with supporting a real estate group. This role is essential in driving transactions from contract to close, ensuring exceptional client experiences. The position requires effective communication with agents, buyers, and lenders to maintain transaction timelines, with minimal phone work. You will handle appraisal information and ensure all files meet compliance requirements. Responsibilities Ensure 100% compliance of files with Market Center and Legal Requirements. Complete all contract-to-close tasks on or before deadlines. Monitor all deadlines and contingencies proactively to prevent delays. Strive for a minimum of 5 new Google reviews per month with a 4.9+ average rating. Ensure 25% of closed clients provide at least one referral within 12 months. Maintain consistent tracking of reviews and referrals through to the appointment stage. Provide timely updates to all clients and agents at every stage of the transaction. Develop and maintain backend operational systems to monitor transactions. Ensure tasks, deadlines, and client touchpoints are tracked and accessible. Provide daily 'Soft Close' reports and transaction statistics to leadership. Essential Skills Proficiency in Microsoft Excel, Outlook, and Microsoft Office. Strong data entry and administrative skills. Excellent email and project coordination abilities. Experience in administrative support and clerical tasks. Real Estate environment experience Additional Skills & Qualifications Ability to manage every client from contract signing through three years post-close. Experience in supporting agents and removing obstacles in transactions. Proficiency in preparing and distributing daily transaction reports. Work Environment Work in a locally owned realty office that is fast-paced and customer-service driven, with a strong emphasis on urgency. Job Type & Location This is a Contract position based out of Louisville, KY. Pay and Benefits The pay range for this position is $20.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Louisville,KY. Application Deadline This position is anticipated to close on Mar 19, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Administrator Coordinator is tasked with supporting a real estate group by driving transactions from contract to close while ensuring exceptional client experiences. Key duties include ensuring 100% file compliance, monitoring all deadlines proactively, and striving for high client review and referral rates.