Administrator at Creative Food Ingredients Inc

Perry, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jan, 26

Salary

0.0

Posted On

08 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Microsoft Office, Communication Skills, Organization, Attention to Detail, Confidentiality, Self-Motivation, Flexibility, Food Manufacturing Experience, Microsoft NAV Experience, Multi-tasking, Ethical Conduct

Industry

Food Production

Description

Description Position Type: Part-Time, Temporary (with potential for extension) Schedule: Monday through Friday, 12:00 PM – 4:30 PM Duration: Now through December 31, 2025 (extension possible based on business needs) This role will provide dynamic cross-functional support for CFI’s front office, performing a variety of administrative and clerical tasks as well as providing Customer Service support. Individual will own responsibility for maintaining all aspects of the daily front office operations. Essential Job Functions: · Greet and manage lobby guests by directing and enforcing all GMP and Safety compliance policies for visitors, vendors, etc. · Coordinate front-desk activities, including petty cash, distributing mail/packages, redirecting phone calls, and radio correspondence. · Manage the process for ordering and maintaining all office supplies, including copier consumables and service/maintenance. · Maintain updates for company documents, including phone list and plant maps. · Provide exceptional customer service by assisting customers and brokers with questions pertaining to current and past orders · Collaborate with warehouse to acquire COAs for all upcoming outbound shipments · Assist with customer order input/revisions and customer invoice processing · Maintain all customer communications and file them appropriately · Assist Human Resources with applicant reference checks, verification of employment and schedule pre-employment screening test with WPH. Non Essential Job Functions: · Support department managers with special projects · Assist other departments, as needed, with regards to administrative tasks, including daily Supervisor Reports · Maintain records for sales & use tax and CFI utilities · Manage information sharing via internal TV system Requirements Requirements: · 1-2 years of experience working in an office setting · Exceptional written and verbal communication skills, including telephone etiquette · Well organized, dedicated, reliable, and flexible · Must be self-motivated and able to work independently · Experience using Microsoft Office · Strong attention to detail aptitude · Confidentiality required Other Skills/Abilities: · Microsoft NAV Experience preferred · Food Manufacturing Experience is preferred · Ability to multi-task and manage staff, in a fast paced environment · Ethical conduct Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: The employee is required to talk and hear. The employee is often required to sit and use his or her hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required for this job include close vision. NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization. The Americans with Disabilities Act of 1990 (ADA) prohibits discrimination by employers, in compensation and employment opportunities, against qualified individuals with disabilities who, with or without reasonable accommodation, can perform the “essential functions” of a job. A function may be essential for any of several reasons, including: the job exists to perform that function, the employee holding the job was hired for his/her expertise in performing the function, or only a limited number of employees are available to perform that function.

Responsibilities

The Administrator will provide dynamic cross-functional support for the front office, managing daily operations and customer service tasks. Responsibilities include greeting guests, coordinating front-desk activities, and assisting with customer order processing.