Administrator - Demand & Supply Support at Toyota North America

San Ramon, California, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Feb, 26

Salary

103000.0

Posted On

15 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Attention To Detail, Office Management, Administrative Leadership, Microsoft Teams, Microsoft Excel, Microsoft Outlook, Microsoft Word, Microsoft PowerPoint, Multi-tasking, Problem-solving, Logistics Coordination, Process Improvement, Sarbanes-Oxley Compliance, Event Planning, Tableau

Industry

Manufacturing

Description

Overview Who we are Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world’s most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We’re looking for talented team members who want to Dream. Do. Grow. with us. To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time. Who we’re looking for: Toyota’s San Francisco Regions Demand & Supply Department is looking for a passionate and highly motivated Demand & Supply Administrator. In this role, you will be instrumental in managing the allocation and logistics of wholesale vehicles, ensuring smooth coordination between dealerships, transportation, and internal teams. Reporting to the Demand & Supply Manager, you will support the department’s goal of optimizing vehicle distribution and enhancing dealer satisfaction through accurate, timely, and efficient processes. What you’ll do: Own the end-to-end process of Toyota wholesale vehicle allocations, including requesting, posting, and finalizing vehicle quantities. Serve as the primary contact for dealer and field traveler communications, addressing inquiries and resolving transportation or vehicle condition issues. Manage new vehicle orders, changes, and tracking to ensure timely delivery to the correct dealerships. Maintain compliance with Sarbanes-Oxley (SOX) requirements by reviewing and ensuring accuracy of all forms and records. Coordinate vehicle transfers during dealership ownership changes, including tracking and deviating units as needed. Handle miscellaneous requests such as buybacks, PPO changes, and Monroney label updates. Collaborate with logistics, transportation companies, and dealership personnel to resolve issues and improve processes. Identify trends and recommend process improvements to enhance efficiency and accuracy. What you bring: High School Diploma or higher. Excellent organizational skills, with a high attention to details, and ability to execute on specific deadlines Proven experience in office management or administrative leadership role Strong Microsoft skills within but not limited to: Teams, Excel, Outlook, Word, and PowerPoint Demonstrated ability to effectively multi-task across diverse projects while proactively anticipating challenges and implementing timely solutions. Strong knowledge of supporting departments and organizations with operations policies and procedures Added bonus if you have: Experience in automotive, logistics, or supply chain support roles where you’ve demonstrated attention to detail and problem-solving skills. Advanced knowledge of Sarbanes-Oxley (SOX) compliance and record-keeping best practices. Ability or experience with event planning (coordinating meetings, setting up luncheons, managing RSVPs, etc.) Tableau Experience What we'll bring During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include: A work environment built on teamwork, flexibility, and respect Professional growth and development programs to help advance your career, as well as tuition reimbursement Team Member Vehicle Purchase Discount Toyota Team Member Lease Vehicle Program (if applicable) Comprehensive health care and wellness plans for your entire family Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute Paid holidays and paid time off Referral services related to prenatal services, adoption, childcare, schools and more Tax-Advantaged Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA) The annual base salary range for this position is $63,400.00 - $103,000.00. Belonging at Toyota Our success begins and ends with our people. We embrace all perspectives and value unique human experiences. Respect for all is our North Star. Toyota is proud to have 10+ different Business Partnering Groups across 100 different North American chapter locations that support team members’ efforts to dream, do and grow without questioning that they belong. Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law. Have a question, need assistance with your application or do you require any special accommodations? Please send an email to talent.acquisition@toyota.com.

Responsibilities

Manage the allocation and logistics of wholesale vehicles, ensuring smooth coordination between dealerships, transportation, and internal teams. Serve as the primary contact for dealer communications and resolve transportation or vehicle condition issues.