Administrator - Dentistry at University of Otago

Dunedin, Otago, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

05 Oct, 26

Salary

80285.0

Posted On

07 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Customer Service, Time Management, Microsoft Office, Financial Administration, Event Coordination, Diary Management, Procurement, Stakeholder Management, Organization Skills

Industry

Research Services

Description

___________ DIVISIONAL SERVICES AND ADMINISTRATION FACULTY OF DENTISTRY | TE KAUPEKA PŪNIHO • Join New Zealand's leading Faculty of Dentistry and contribute to shaping the future oral health workforce. • Salary + 6.75%25 Superannuation + 5 weeks annual leave. • Career Development + tertiary study benefit. • On-going professional development opportunities. The role/Te mahi We are seeking two Administrators to join the Faculty of Dentistry: one permanent position and one fixed-term position to cover maternity leave. As an organised and customer-focused administrator, you will join a team providing essential support to our undergraduate and postgraduate dental programmes and dental hospital services. You will also play an important role in supporting the education of New Zealand's future dental and oral health professionals. In this varied role, you will provide proactive administrative support and become a trusted point of contact for students, staff, and visitors. Key responsibilities include: • Acting as the first point of contact for internal and external stakeholders, responding to a wide range of enquiries via telephone, email, and in person. • Supporting academic staff with teaching-related and general administrative activities, including teaching space bookings, diary management, travel arrangements, and the coordination of Faculty and teaching-related events. • Providing financial and purchasing administration, including processing transactions, invoices, PCard reconciliations, banking, reimbursements, procurement activities, and related documentation in accordance with University policies and procedures. • Maintaining accurate and well-organised administrative filing systems to support efficient and effective service delivery. Your skills and experience/Kā pūkeka me kā wheako Alongside strong administrative and coordination skills, a commitment to providing excellent customer service is essential for success in this role. We are looking for candidates who have: • Experience in a busy administrative environment where high levels of customer service are required. • A positive attitude, sense of humour, and inquisitive mindset. • Excellent organisational and time management skills, with the ability to prioritise competing demands. • A genuine commitment to delivering exceptional service. • The ability to work independently while contributing positively to a collaborative team environment. • Proficiency in the Microsoft Office suite. • A commitment to working in a culturally safe and respectful manner, together with an understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values. About our team/Mō te tīma Divisional Services and Administration are a team of highly skilled professional staff responsible for delivering an outstanding student and staff experience through high quality, effective service delivery to all the University’s internal and external customers. As an Administrator in the Faculty of Dentistry, you will be working within a faculty dedicated to teaching and training dentists, dental specialists, oral health therapists and dental technicians, while also providing best-practice dental services to the local community. Further details/Pūroko We are recruiting for one permanent full-time position (37.5 hours per week) and one full-time fixed-term position through to 30 September 2027. Both positions are based in Ōtepoti, Dunedin. The appointment range for this role is $63,508 to $68,185. Top of Range $73,640. You must have the right to live and work in New Zealand to apply for this position. The Administrator function includes Kaiwhakahaere Tari positions, which support the implementation of our Māori Strategic Framework. If you are interested in these positions, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process. The salary range for Kaiwhakahaere Tari roles are $69,931 to $80,285. The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected. The University is committed to meeting its obligations under the Children Act 2014. Candidates who successfully make the final stages of the recruitment process will be required to undergo a safety check. For further information on the safety check process please click here. For further information regarding the roles, please contact Holly He, via the contact details below. Application/Tono To submit your application (including your CV and cover letter), please click the apply button. Applications quoting reference number 2601011 close on Sunday, 19 July 2026. Applications may be reviewed as they are received. The University reserves the right to close this vacancy at any time. Additional Information Contact: Holly He Position details: Job Description Further Information: Department Website Create an email with a link to this vacancy: Create email Location: About Dunedin

Responsibilities

Provide proactive administrative and financial support to undergraduate and postgraduate dental programmes and hospital services. Act as the primary point of contact for stakeholders while managing bookings, travel, and faculty events.