About the job

• KEY RESPONSIBILITIESAdministrative Support:Handling and responding to correspondence (emails, phone calls, letters).
• Organizing and maintaining project documentation, including reports, presentations, and drawings.
• Managing project files and data, ensuring they are easily accessible and organized.
• Preparing and distributing project materials, such as agendas, meeting minutes, and reports.
• Assisting with invoicing and expense management.
• Ordering supplies and equipment as needed.
• Travel and Logistics:Arranging travel, accommodation, and transportation.
• Making travel reservations and managing itineraries.
• Assisting with the preparation of journey specific risk assessments.
• Project Planning and Organization:Assisting in developing project plans and timelines.
• Creating and maintaining project schedules and calendars.
• Organizing and managing project documentation and resources.
• Quality Controlling and issuing technical documentation.
• Maintaining client procedures while issuing documentation.
• Coordination and Communication:Facilitating communication between project team members, stakeholders, and clients.
• Scheduling and coordinating project meetings and events.
• Assisting design teams with correspondence on client platforms (e.g., ProjectWise, Autodesk Forma)
• Task Management and Tracking:Assigning tasks to team members and monitoring progress.
• Tracking project milestones and deadlines.
• Identifying and addressing potential issues or delays.
• Budget Management:Assisting with budget planning and tracking.
• Monitoring project expenses and ensuring projects stay within budget.
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