Job no: 533502
Work type: Full Time
Location: Sydney, NSW

Categories: Administration

• One of Australia’s leading research & teaching universities
• Vibrant campus life with a strong sense of community & inclusion
• Enjoy a career that makes a difference by collaborating & learning from the best

PLEASE ADDRESS THE SELECTION CRITERIA LISTED WITHIN THE POSITION DESCRIPTION IN YOUR APPLICATION. YOU WILL ALSO BE ASKED TO ANSWER AN ADDITIONAL QUESTION AS PART OF THE APPLICATION FORM.

Please apply online - applications will not be accepted if sent to the contact listed.
For any questions, support or adjustment, please contact Anne de Voronine, Talent Acquisition Associate anne.devoronine@unsw.edu.au
Applications close: 23 July 2025 at 11:55PM
Find out more about working at UNSW at www.unsw.edu.au
UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.
Position Description
Advertised: 09 Jul 2025 AUS Eastern Standard Time
Applications close: 23 Jul 2025 AUS Eastern Standard Time

ABOUT THE ROLE

• LEVEL 5 - $88,717 to $100,386 plus 17% Superannuation (depending on experience)
• Fixed Term – 12 month (until end of July 2026)
• Full Time (35 hours per week)
  This is a newly created role that will provide effective day-to-day administrative support within the School of Psychology to ensure all services are provided efficiently to meet the operating needs of the School. More specifically, the role will provide support to Course Coordinators for ELS and the Ethics Committee.
  The role reports to the School Manager and has no direct reports. At this stage, the role is funded until July 2026 only. The role is hybrid, Monday to Friday.

SPECIFIC RESPONSIBILITIES FOR THIS ROLE INCLUDE:

• Provide high level administrative support to the School of Psychology leadership and other nominated teams across the School
• Act as the first point of contact for internal and external stakeholders
• Provide high level administrative support to Course Coordinators relating to Equitable Learning Services, and to the Human Research Ethics Approval Panel (HREAP-C) and associated SONA administration
• Contribute to the effective operation of the Committee by developing a sound understanding of HREAP-C processes, identifying opportunities to improve efficiency and consistency, assisting with reviewer coordination, and interfacing with iRECS for application tracking, processing and record-keeping
• Assist researchers in preparing human research ethics applications and modifications, including preliminary reviews for completeness and consistency prior to Committee consideration
• Support researchers by working with the Committee to prepare clear guidance materials, maintaining up-to-date resources, and responding to queries to help ensure applications meet procedural requirements
• Provide effective specialist advice relating to administrative guidelines, processes and activities
• Develop and maintain detailed filing systems, spreadsheets, databases, websites and other administrative systems
• Draft agendas, minutes, correspondence, briefing notes, and guidelines for specific committees and meetings as required
• Arrange, support and promote meetings and events for internal and external stakeholders
• Participate in relevant projects and business improvement activities to streamline processes and facilitate administrative efficiency

To be successful in this role you will have:

• Previous administrative experience, ideally in ethics administration in the higher education sector
• Previous experience working within research ethics would be highly regarded
• Advanced time management, organisational and problem-solving skills, including the ability to meet deadlines
• Well-developed interpersonal and written and verbal communication skills
• Demonstrated experience providing effective customer service and support to clients at all levels
• Highly proficient computer literacy with excellent skills in Microsoft Office applications
• Ability to make sound judgements and work both independently and as part of a team
• Demonstrated experience supporting and contributing to projects and initiative