Administrator - Health Science First Year Programme at University of Otago

Dunedin, Otago, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

14 Sep, 26

Salary

68185.0

Posted On

16 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Assessment Coordination, Student Communication, Attendance Monitoring, Front-desk Services, Microsoft Office Suite, Relationship Building, Organization, Detail Oriented, Priority Management, Cultural Safety, Continuous Improvement

Industry

Research Services

Description

__________ DIVISIONAL SERVICES AND ADMINISTRATION | WHAKARATOKA ME NGĀ WHAKARITEKA Ā-WĀHAKA • Be part of something truly meaningful, where you make a difference and feel at home. • Salary + 6.75%25 superannuation + five weeks’ annual leave (pro rata). • Staff are encouraged to map personal development plans as part of the University value māhirahira (curiosity). • We are a supportive whakawhanaungatanga (community). The role | Te mahi We are looking for an enthusiastic Administrator to join our Health Science First Year programme, where you will play a key role in supporting both staff and students. You’ll provide comprehensive administrative support across core operational areas, including: • coordinating assessment processes; • managing student communications; • monitoring attendance; • delivering professional front-desk services, and • supporting meetings. You will also contribute to maintaining and enhancing administrative systems through clear documentation and continuous improvement initiatives. This is an exciting part time opportunity to join a high-performing and dedicated team. Your skills and experience | Kā pūkeka me kā wheako You are a motivated self-starter with proven experience as a high-performing Administrator who is passionate about delivering excellent service to students, staff, and customers. You will be confident working both independently and collaboratively, demonstrating strong relationship-building skills, and a genuine commitment to positive outcomes for all. Experience and skills needed are: • Proven experience working in a busy administrative environment. • Highly organised, detail-oriented, and able to manage competing priorities effectively. • Proficient in Microsoft Office Suite, with the ability to learn and navigate new systems quickly. • Dedication to working in a culturally safe and respectful manner and demonstrates an understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values. This role suits someone who thrives in a fast-paced, ever-changing environment, enjoys variety in their work, and brings flexibility, initiative, and a continuous improvement mindset. About our team | Mō te tīma Divisional Services and Administration is a team of highly skilled professionals responsible for delivering outstanding student and staff experiences through high quality, operational management and administrative support services. We are a strong supportive whakawhanaungatanga, (community), proud of the work we do as the largest workforce in the university, spanning every corner of the motu. We encourage continuous learning through personal development plans, mentorship, and career progression. Our core values of māhirahira (curiosity), ngākau pono (integrity), and manaakitanga (respect) guide us in building an honest, respectful, and culturally inclusive environment. Further details | Pūroko This is a part-time (18 hours per week), fixed term position until 26 November 2027 based in Ōtepoti, Dunedin. The appointment range for this role is $63,508 to $68,185 per annum. Top of Range $73,640 (pro-rata) You must have the right to live and work in New Zealand to apply for this position. The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected. For further information or to discuss the role in confidence - please contact Harriet Duley (Operations Lead) via the contact details below. Application | Tono To submit your application (including CV and cover letter) please click the apply button. Applications quoting reference number 2600942 will close on Sunday, 28 June 2026. Applications may be considered as they are received. The University reserves the right to close this vacancy at any time. Additional Information Note: As a part-time position, the salary range for this role will be the pro-rata equivalent of the annual full-time salary range listed. Contact: Harriet Duley Position details: Job Description Further Information: Department Website Create an email with a link to this vacancy: Create email Location: About Dunedin

Responsibilities

Provide comprehensive administrative support for the Health Science First Year programme, including coordinating assessments and managing student communications. Maintain administrative systems and deliver professional front-desk services to staff and students.