Full job description

We are looking for a well-organized, responsible, and proactive Administrative Assistant to join our team in the UAE. The ideal candidate should be able to manage day-to-day administrative activities efficiently and support the team with documentation, coordination, and office operations.

Key Responsibilities

• Handle daily general administrative and office support tasks.
• Manage incoming calls, emails, enquiries, and correspondence.
• Prepare, organize, and maintain company documents, records, and files.
• Prepare quotations, invoices, purchase orders, letters, reports, and other documents when required.
• Maintain proper filing systems for documents, projects, and client records.
• Coordinate with clients, suppliers, subcontractors, and internal team members.
• Follow up with clients and suppliers regarding quotations, payments, documents, and pending requirements.
• Assist the management and project team with administrative coordination.
• Maintain and update databases, spreadsheets, contact lists, and company records.
• Support scheduling of meetings, appointments, and site visits.
• Assist with preparing documents for projects, approvals, submissions, and other office requirements.
• Coordinate with accounts regarding invoices, payments, receipts, and related documentation.
• Assist with preparing and maintaining employee-related administrative records.
• Monitor office supplies and coordinate purchases when required.
• Support day-to-day office operations and ensure administrative tasks are completed on time.
• Handle confidential company and client information professionally.
• Perform other administrative and coordination duties assigned by management.

Pay: From AED2,500.00 per month

Work Location: In person

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