Administrator - Interprofessional Education Programme (Wellington) at University of Otago

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Full Time

Start Date

Immediate

Expiry Date

26 Jan, 26

Salary

68185.0

Posted On

28 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administration, Event Coordination, Customer Service, Microsoft Office, Communication, Critical Thinking, Adaptability, Initiative, Team Collaboration, Attention to Detail, Cultural Awareness, Continuous Improvement, Financial Management, Database Management, Report Preparation, Teaching Support

Industry

Research Services

Description

__________ UNIVERSITY OF OTAGO, WELLINGTON | ŌTĀKOU WHAKAIHU WAKA, PŌNEKE The role | Te mahi In this role, supporting the Interprofessional Education (IPE) programme on the Wellington campus, you are the go-to person for a wide range of administration tasks - coordinating timetables, supporting teaching sessions, handling correspondence, providing committee support, and managing confidential records with care. Using University systems, you will keep databases accurate and up to date, prepare reports, support staff, students, teaching and learning activities and assist with financial tasks such as reimbursements and invoicing. Your skills and experience | Kā pūkeka me kā wheako We are looking for someone who thrives in a dynamic environment and enjoys playing a key role in supporting teaching and learning activities. You will bring proven experience from a fast-paced, complex administrative setting, along with strong proficiency in Microsoft Office tools. You will provide seamless event coordination support with accurate minutes. You are a great listener with a genuine commitment to outstanding customer service, and you are known for being adaptable and flexible when things change. A critical thinker with a passion for continuous improvement, you’re always looking for smarter ways to work and better outcomes for students and staff. Other key skills include: • An eager learner, able to navigate new systems and processes with ease. • Strong written and verbal communication skills, with an eye for detail. • An ongoing commitment to positive outcomes for students and staff. • Shows initiative and works independently while collaborating effectively within a dispersed team. • Commitment to working in a culturally safe and respectful manner, with an understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values. About our team | Mō te tīma The Divisional Services and Administration Team within the IPE Centre is made up of skilled professionals responsible for delivering outstanding student and staff experiences through high-quality, effective operational service delivery and administrative support. It is a geographically dispersed team of administrators, supporting IPE activities across the three main campuses and in two other regional settings. Further details | Pūroko This is a part-time (18.75 hours per week), permanent position based on the Wellington campus. The rostered days are flexible and can be negotiated to suit the successful applicant. The appointment range for this role is $63,508 to $68,185. Top of Range $73,640 (pro-rata). We are also seeking candidates for Kaiwhakahaere Tari positions, which support the implementation of our Māori Strategic Framework. If you are interested in these positions, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process. The salary range for Kaiwhakahaere Tari roles are $69,931 to $80,285 (pro-rata). You must have the right to live and work in New Zealand to apply for this position. The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected. For further information or to discuss the role in confidence – please contact Udara Wickramasinghe via the contact details below. Application | Tono To submit your application (including CV and cover letter) please click the apply button. Applications quoting reference number 2501446 will close Sunday, 9 November 2025. Additional Information Note: As a part-time position, the salary range for this role will be the pro-rata equivalent of the annual full-time salary range listed. Contact: Udara Wickramasinghe Position details: Administrator Position details: Kaiwhakahaere Tari Further Information: Department Website Create an email with a link to this vacancy: Create email Location: About Wellington

Responsibilities

The role involves supporting the Interprofessional Education programme by coordinating timetables, supporting teaching sessions, and managing confidential records. You will also prepare reports and assist with financial tasks such as reimbursements and invoicing.