Administrator/Kaiwhakahaere Tari - Dodd-Walls Centre/Te Whai Ao at University of Otago

Dunedin, Otago, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

09 Aug, 26

Salary

80285.0

Posted On

11 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Financial Administration, Relationship Building, Time Management, Attention To Detail, Collaboration, Event Coordination, Onboarding, Travel Logistics, Communication

Industry

Research Services

Description

__________ DODD WALLS CENTRE | TE WHAI AO DIVISIONAL SERVICES AND ADMINISTRATION | WHAKARATOKA ME NGĀ WHAKARITEKA Ā-WĀHAKA • Be part of something truly meaningful where you make a difference. • Salary + 6.75%25 superannuation + five weeks' annual leave. • Career Development with on-going professional development opportunities. The role | Te mahi We are looking for an outstanding, highly organised administrator who thrives on being at the centre of activities and keeping complex operations running smoothly. In this role, you will be the administrative backbone of Te Whai Ao – The Dodd‑Walls Centre (DWC), supporting the Director, Programme Manager, researchers, and wider DWC team. Working across multiple priorities, you’ll connect people and processes to help the Centre run smoothly and effectively. Your key areas of responsibility will include: • Centre‑wide administrative support and coordination, including responding to enquiries and acting as a welcoming first point of contact. • Financial and operational administration, such as purchasing, invoicing, PCard management, and coordinating local processes like recruitment, inductions, and onboarding. • Communication, meetings, and logistics, including preparing newsletters, providing end‑to‑end meeting support, and planning travel and related logistics. Your skills and experience | Kā pūkeka me kā wheako This role will suit someone who enjoys working closely with others, anticipating what’s needed next, and bringing clarity and structure to a fast-moving research environment. Your contribution may often be behind the scenes, but it plays a crucial role in enabling world class research to thrive. We are looking for someone who brings both capability and personality to their work, and who can offer: • Strong relationship building skills and a collaborative approach. • A sense of humour alongside an inquisitive, solutions focused mindset. • Excellent organisational skills, time management, and attention to detail. • The ability to work confidently both independently and as part of a team. • Flexibility and adaptability in a dynamic, fast paced setting. About our team | Mō te tīma The Divisional Services and Administration team is a group of highly skilled professional staff responsible for delivering an outstanding student and staff experience through high quality, effective service delivery to all of the University’s internal and external customers. Further details | Pūroko This is a permanent, full time (37.5 hours per week) position, located in Ōtepoti, Dunedin. The appointment range for this role is $63,508 to $68,185 per annum. Top of the range is $73,640. We are also seeking candidates for Kaiwhakahaere Tari positions, which support the implementation of our Māori Strategic Framework. If you are interested in these positions, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process. The appointment range for a Kaiwhakahaere Tari is $69,931 to $74,609. Top of the range is $80,285. For further information, or to discuss this role in confidence – please contact Emma Dewar, Divisional Senior Manager – Sciences, via the email address below. Application | Tono To submit your application (including CV and cover letter) please click the apply button. Applications quoting reference number 2600714 will close on Sunday, 24 May 2026. Applications may be reviewed as they are received, the University reserves the right to close this vacancy at any time. Additional Information Contact: Emma Dewar Position details: Job Description and Job Description Kaiwhakahaere Tari Further Information: Department Website Create an email with a link to this vacancy: Create email Location: About Dunedin

Responsibilities

Provide comprehensive administrative and operational support to the Director, Programme Manager, and researchers at the Dodd-Walls Centre. Key duties include managing finances, coordinating recruitment and onboarding, and handling communication and logistics.