Administrator at KEO International Consultants

Dubai, Dubai, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

25 Apr, 26

Salary

0.0

Posted On

25 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Document Management, Record Keeping, Project Administration, Meeting Coordination, Research, Database Management, Presentation Preparation, Confidentiality, Communication, MS Applications, Aconex Knowledge, Problem Solving, Scheduling, Travel Arrangements, Expense Management

Industry

Construction

Description

Overview KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 60 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities. As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey. We invite you to join us. Why? When you join KEO, you’ll discover more than just a job – you’ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards. Responsibilities We are now seeking a talented Administrator to join our award-winning team based in Dubai, UAE. This critical role will be responsible for providing high-level administrative support to the Executive - Infrastructure Division. We envisage success in this role to include: Supporting on submissions, checking off documents against the documents register ahead of submission / transmittals, and returning the documents until properly updated and recorded by the technical team. Establishing and maintaining record keeping and filing systems. Receiving, filing, downloading and uploading all incoming and outcoming transmittals, information and correspondence for the projects, including to Client and Authority portals. Supporting project administration including collection of meeting notes into minutes, inputs to project trackers, conducting research, updating databases, and preparing presentations. Typing, formating, and producing documents such as proposals, presentations, correspondence, and standard project reports. Filing and retrieving project documents, records and reports. Ensuring confidentiality and security of all project-related documentation. Coordinating arrangements for internal meetings and incoming visitors. Undertaking document functions internally in accordance with KEO procedures, such as contract signature procedures, purchase order procedures, invoice reporting procedures, and such. Liaising with the wider business and client administrators to answers inquiries, researching and resolving problems requiring knowledge of department policies and procedures. Maintaining calendars and contact database, scheduling appointments, completing travel or conference arrangements and may arrange meetings and conferences for the project. Maintaining & curating the folders and archives for issued, sent, transmitted project information, correspondence and documents. Collecting of receipts and expenses for Project Reimbursable Expenses. Managing activities within own field of responsibility. Performing other duties as assigned. Qualifications To be successful in this dynamic opportunity, we envisage that you will bring a minimum of 3 + years' career experience coupled with proficiency in MS applications (Word, Excel, PowerPoint) Aconex knowledge is a plus, partnered with a Bachelor’s Degree or Diploma in Administration or equivalent. Experience working within the Gulf Region is essential whilst ACONEX experience and a background in the engineering, architectural or construction industry would be viewed favorably. KEO’s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its’ contribution to client success wherever we work. We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.

Responsibilities

The Administrator will provide high-level administrative support to the Executive - Infrastructure Division, including managing document submissions and maintaining filing systems. Additional responsibilities include supporting project administration, coordinating meetings, and ensuring confidentiality of project-related documentation.