Administrator at Lawrence Berkeley National Laboratory

Berkeley, California, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Jan, 26

Salary

100000.0

Posted On

16 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Functions, Calendar Management, Travel Coordination, HR Processes, Meeting Logistics, Policy Compliance, Budget Management, Written Communication, Data Management, Social Media Management, Presentation Design, Content Curation, Financial Reporting, Event Planning, Problem Solving, Project Management

Industry

Research Services

Description

Lawrence Berkeley National Laboratory’s (LBNL) Engineering Division is hiring an Administrator. This role supports a wide range of moderately complex administrative functions in a fast-paced environment with shifting priorities. The Administrator will manage calendars, arrange travel, coordinate HR processes, oversee meeting and conference logistics, ensure policy compliance, and lead administrative staff. This position requires sound judgment, discretion, and a solid understanding of Berkeley Lab policies and procedures to effectively support the Division’s day-to-day operations. We’re here for the same mission – to bring science solutions for the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes! Why join Berkeley Lab? We invest in our employees by offering a total rewards package you can count on: Exceptional health and retirement benefits, including pension or 401K-style plans Opportunities to grow in your career - check out our Tuition Assistance Program A culture where you’ll belong - we are invested in our teams! In addition to accruing vacation and sick time, we also have a Winter Holiday Shutdown every year. Parental bonding leave (for both mothers and fathers) Pet insurance You will: Act as the primary liaison between Human Resources and Division Management, facilitating routine personnel actions such as recruitment, hiring, terminations, promotions, and affiliate processing. Advise supervisors and hiring managers on required processes and documentation; assist with preparing and securing approvals for hire and promotion cases. Coordinate the annual performance review process. Serve as work lead for administrative support staff, overseeing administrative functions and special projects. Draft moderately complex or sensitive correspondence, synthesizing information from multiple sources. Serve as the point of contact and provide high-level support to the Engineering Division Director. Manage the Director’s calendar, independently scheduling and prioritizing meetings. Assess, prioritize, and respond to incoming requests and inquiries, ensuring timely follow-up and resolution. Track and proactively plan for recurring processes and key events. Use the Lab’s Financial Management System to generate reports and collaborate with the Financial Analyst on transactional support. Provide administrative support for proposal development activities. Lead planning and execution of complex meetings, reviews, and events—managing logistics, budgets, and compliance with policies and procedures. Design and prepare presentations and supporting materials. Process requisitions for consultant services and other contract structures, serving as the Division’s subject matter expert. Interpret and apply Laboratory policies and procedures related to administrative operations; communicate updates to staff and provide guidance as needed. Maintain and update Division website content and social media presence. We are looking for: 2–4 years of relevant experience, or an equivalent combination of education and experience. Skilled in analyzing administrative problems, interpreting data, and developing creative, compliant solutions. Proficient in spreadsheet design and data management. Strong written communication skills, including editing for grammar, clarity, and style. Proficient with business and productivity tools (e.g., MS Office, Google Suite, Smartsheet, project management software). Experience managing and editing content for social media platforms (e.g., LinkedIn, Facebook, X/Twitter). Experience publishing, editing, and curating content for internal websites (e.g., Division homepages). Desired: Bachelor’s degree (BA/BS) and directly relevant professional experience. Proven track record of managing budgets and coordinating logistics for mid- to large-scale events such as meetings, reviews, workshops, and conferences. Demonstrated experience providing high-level support to executive leadership and large departments. Additional Information: Application Date: Priority consideration will be given to candidates who apply by November 5, 2025. Applications will be accepted until the job posting is removed. Appointment Type: This is a full-time career appointment, exempt (monthly paid) from overtime pay. Salary Range: This position is represented by a union for collective bargaining purposes. Salary will be determined based on range by collective bargaining agreement. The expected salary for the Administrator position is $80,000 - $100,000, which fits into the full salary range of $75,684 - $127,728. Final salary depends upon the candidate’s skills, knowledge, and abilities. This includes education, certifications, and years of experience. Background Check: This position is subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment. Work Modality: Work will be primarily performed at: Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA. A REAL ID or other acceptable form of identification is required to access Berkeley Lab sites (for more information click here). Want to learn more about working at Berkeley Lab? Please visit: careers.lbl.gov Equal Employment Opportunity Employer: The foundation of Berkeley Lab is our Stewardship Values: Team Science, Service, Trust, Innovation, and Respect; and we strive to build community with these shared values and commitments. Berkeley Lab is an Equal Opportunity Employer. We heartily welcome applications from all who could contribute to the Lab's mission of leading scientific discovery, excellence, and professionalism. In support of our rich global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under State and Federal law. Berkeley Lab is a University of California employer. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor. Misconduct Disclosure Requirement: As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.

Responsibilities

The Administrator will manage calendars, arrange travel, coordinate HR processes, oversee meeting logistics, and lead administrative staff. This role requires sound judgment and a solid understanding of Berkeley Lab policies to support the Division’s operations.